Program Associate

Wallops Island, Virginia
Aug 06, 2022
Aug 09, 2022
Program Manager
Full Time

The Program Associate (PA) supports project assessment, mediation, and facilitation services for the John S. McCain III National Center for Environmental Conflict Resolution (National Center).

The PA supports the Director and Deputy Director on National Center programming and operational requirements, such as internal processes development, and liaises with the Udall Foundation Communications Program Manager on National Center communications activities such as report writing and case studies. The PA also provides planning, organizational, and facilitation support to the National Center's Climate Service Area.

Reporting to the Director of the National Center, the PA supports National Center projects by working with Project and Program Managers on case management assessment, contracting, client and stakeholder communications. meeting planning, and logistics. Services often are complex and contentious, requiring independent thought and coordination.

Major Duties and Responsibilities:
  • Under the supervision of the Director and the direction of Project or Program Managers, independently perform general information intake; support the management of the National Center's role in the contracting process for neutral 3rd party contractor selection; and support the management of the neutral 3rd party contract, often for multiple projects simultaneously.
  • With assistance and direction from Senior Program Associates, and often under the direction of Project or Program Managers, draft Scopes of Work (SOW) and prepare both routine and complex budgets for projects and programmatic efforts for review, editing, and approval by the Project or Program Managers. Budgets should reflect appropriate estimation of tasks, level of effort, timeliness, costs, and milestones.
  • Assist Project or Program Managers with case/conflict assessments by arranging interviews and summarizing the assessment interviews in order to draft findings and develop draft recommendations and reports.
  • Under the supervision of the Director and the direction of Project or Program Managers, plan and facilitate small group discussions and caucuses as part of National Center projects.
  • Summarize meeting discussions succinctly and accurately and provide such summaries in a timely manner as directed after meetings.
  • Manage logistics for large complex conflict resolution projects.
  • Accurately implement Federal and Udall Foundation policies related to records management, personnel policies, data base management, and project administration requirements.
  • Draft communications to be transmitted to contractors and project participants about meeting schedules, results, and follow up steps on a regular basis.
  • Effectively lead and serve on internal and external teams.
  • Enforce appropriate internal controls and ensure that programs adhere to the laws, rules, regulations, and policies of the Federal Government and the Udall Foundation.
  • Foster a mission-focused culture that reflects the Udall Foundation's values of Civility, Integrity, Consensus, Nonpartisanship, and Public Service.
  • Perform other duties as assigned.
The PA reports to the Director of the National Center and participates in all aspects of National Center program and staff activities. A significant (up to 25%) amount of travel may be required.

The PA position is equivalent to a GS-9 General Schedule position with a salary range beginning at $54,727 depending on experience, education, and duty station.

A remote duty station is required for the position. Relocation expenses are not authorized.


Conditions of Employment

  • Remote duty station required.
  • You must be a U.S. citizen to apply for this position. The successful candidate will be subject to a background/suitability investigation. All Udall Foundation employees are required to have payments made by direct deposit.


General Qualifications
  • Demonstrated experience with organizational, administrative, financial, or project coordination.
  • Demonstrated flexibility and ability to work independently, while also being capable of working collaboratively with a team to develop and carry out an overall program.
  • Excellent collaborative interpersonal skills.
  • Demonstrated ability to ensure administrative tasks and processes are completed in a timely manner.
  • Proficiency with databases, spreadsheets, research tools, and online collaboration tools.
  • Ability to develop and track project budgets.
  • Demonstrated excellence in both oral and written communication. (A writing sample is required.)
Technical Qualifications
  • At least a Bachelor's degree in a relevant discipline or equivalent experience; and
  • At least two (2) years' experience in environmental, natural resources, or land use law, science, policy, or planning related to complex public policy issues, and demonstrable experience assisting with environmental project management, public policy negotiations, collaborative processes, or consensus seeking processes; and
  • At least one (1) year of facilitation or conflict resolution experience or equivalent educational experience.


Bachelor's degree required.

Additional information

The Udall Foundation is authorized by Congress to:
  • Provide impartial collaboration, consensus-building, training, and conflict resolution services on a wide range of environmental, natural and cultural resources, Tribal, and public lands issues, conflicts, and disputes involving the Federal Government through the John S. McCain III National Center for Environmental Conflict Resolution (National Center).
  • Award Scholarships, Fellowships, and Internships for study in fields related to the environment and to Native Americans and Alaska Natives in fields related to health care and Tribal public policy.
  • Connect youth to the Nation's public lands and natural resources to foster greater understanding, appreciation, stewardship, and enjoyment of those lands and resources through photography, positive outdoor experiences, and environmental education through the Stewart L. Udall Parks in Focus® Program (Parks in Focus®).
  • Provide funding to the Native Nations Institute for Leadership, Management, and Policy (NNI) for research, education, and outreach on Native American and Alaska Native health care issues and Tribal public policy issues.
  • Provide funding to the Udall Center for Studies in Public Policy (Udall Center) to conduct policy research and outreach on the environment and related themes.
  • Provide funding through the Udall Center to The University of Arizona Libraries, Special Collections to serve as the repository for the papers of Morris K. Udall and Stewart L. Udall (Udall Archives) and other such public papers as may be appropriate and assure such papers' availability to the public.
Other Information

EEO Policy Statement: The Udall Foundation is an Equal Opportunity Employer. Selection for this position will be based solely on merit with no discrimination for non-merit reasons such as race, color, religion, sex, national origin, age, sexual orientation, protected genetic information, status as a parent, lawful political affiliation, marital status, physical/mental disability (if not a job factor), membership or non-membership in an employee organization, or any other non-merit factor.

Reasonable Accommodation: The Udall Foundation provides reasonable accommodations to applicants with disabilities on a case-by-case basis. Applicants should notify the point of contact on this vacancy announcement if a reasonable accommodation is needed for any part of the application and hiring process.

Privacy Act: Privacy Act Notice (PL 93-579): The information requested here is used to determine qualifications for employment and is authorized under Title 5 U.S.C. 3302 and 3361.

Signature: Before you are hired, you will be required to sign and certify the accuracy of the information in your application. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or that you are exempt from doing so under the Selective Service Law.

Financial Disclosure: All employees of the Federal Government are subject to the conflict of interest statutes and regulations, including the Standards of Ethical Conduct. This position requires the filing of an OGE 450, Confidential Financial Disclosure form.