Special Assistant

Rockville, Maryland
Aug 06, 2022
Aug 14, 2022
Full Time

  • Manages the coordination of the Senior Staff's schedules and travel. Works with other Administrative Staff in the Office of the Director (OD) and the Senior Staff to identify senior managers in Headquarters and Area Offices to represent the Senior Staff in those instances that she/he is not able to attend. Ensures that briefings/reports of critical follow-up issues are obtained from Office representatives along with a plan on follow-up.
  • Screens and maintains knowledge of Senior Staff's activities in order to take appropriate action on deadline items. Prioritizes meetings and arranges extensions for less urgent items. Analyzes important issues and apprises appropriate members of the Senior Staff of the circumstances that might alter or complicate significant issues.
  • Works closely with key officials of the IHS, and serves as liaison for clarification and dissemination on information, direction, and decisions emanating from Senior Staff. Prepares status reports for the Senior Staff and develops information and input for recurring and special reports/updates. Accesses information from all levels of the organization and assures that the flow of information to and from the OD is efficiently and effectively managed, confidentiality guaranteed as appropriate, and that complete briefing material is provided in a timely manner.
  • Provides Senior Staff with a wide range of material and information such as summaries of pending legislation, results of Congressional Hearings, answers to budget questions, and reports on the status of new programs.


Conditions of Employment

Must pass pre-employment examination.
Selectee may be subject to a probationary/trial period
ESEP appointees typically serve a two year trial period
U.S. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959
You will need to set up direct deposit so we can pay you.

This position is being re-advertised to solicit additional applications. Applicants who applied previously need not to reapply unless submitting updated and/or missing information.

Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/ .

Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process.


To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification standards/0300/miscellaneous-administration-and-program-series-0301/

In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below.

Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Administrative experience coordinating executive communications, including taking calls, responding to emails and interfacing with internal and external clients. Prepare internal and external executive documents for Senior Leadership and stakeholders. Schedule meetings and appointments; and manage travel itineraries, including arrangement of meetings and staff events. Maintain organizational correspondence control processes and protocols; maintain filing system and records management guidelines; and sustain professionalism, confidentiality, tact, and diplomacy in an environment with constantly changing executive management deadlines.

Time In Grade
Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

You must meet all qualification requirements within 30 days of the closing date of the announcement.


There are no education requirements.

Additional information

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.

This position is eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the HHS Workplace Flexibilities policy. https://www.hhs.gov/about/agencies/asa/ohr/hr-library/990-1/index.html .

Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement.

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

This position has promotion potential to the GS-12 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and "Regulatory/Administrative" approval. Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied.