Human Resources Administrative Assistant
- Full Time
About Us:Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College's fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.Cecil College is centrally located in Maryland's most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware.With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non-credit students. Cecil offers associate degrees, certificate programs and non-credit classes. Cecil offers a variety of associate degree and certificate programs.Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status.Employees of Cecil College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia.Applicants must be currently authorized to work in the US, as the College does not offer Visa sponsorships.GENERAL RESPONSIBILITIES: Provides overall administrative support to the office of human resources. Reports to the Executive Director of Human Resources and provides full administrative support in employment, recruiting, professional development, onboarding new employees, and data management and record keeping in the human resource information system. Maintains personnel, worker's compensation, unemployment compensation, and HIPAA files. Provides first-line assistance to employees regarding general human resources matters.Due to the need of interaction with employees, students and college community this position require in person presence. This position is eligible for telework.Duties:* Provides full administrative support to Human Resources Office, including scheduling meetings, responding to phone calls on behalf of the Executive Director and HR staff.* Responsible for full scope of data entry for human resources functions. Responsible for entering new hire information into payroll system.* Generates and maintains employee data and provides reports regularly.* Prepares memos, letters, reports, and general correspondence in support of human resources activities.* Responds and completes routine employment verifications.* Supports the hiring process through job postings, scheduling applicants, makes travel arrangements (if needed) and manages search committee scheduling* Responsible for activating login/email accounts for new hires* Coordinates finger printing/background checks as appropriate* Completes the monthly US Department of Labor report* Provides and gathers data for new hire reporting for the Maryland New Hire Registry, and the Department of Labor as required* Prepares personnel action items for the monthly Board Report; prepares offer letters* Processes invoices for the HR department; runs monthly budget reports as requested for the Executive Director* Administers the annual renewal and certifies both student and employees who are approved to drive college-owned vehicles* Maintains the human resource records retention schedule* Assists the HR staff with professional development activities* Responsible for processing tuition and textbook reimbursement requests, degree completion stipends and affinity group officer's stipends* Maintains company organization charts and the employee directory* Processes invoices for the HR department and maintains lists of bills to be paid.* Serves as a web content manager for MyCecil; responsible for maintaining the human resources information on the College's website* Generates reports as requested; ie bi-weekly recruiting report and department metrics* Serves on college committees as needed* Assists HR staff with other duties including benefits and professional development.* Other duties as assignedREQUIREMENTS:* Education: Bachelor's degree in human resources management or related business degree required* Experience: Two years' experience in office setting required. 1 year of experience in human resources preferred* Proficiencies: Excellent Microsoft Office Software skills including Word, Excel, PowerPoint, and Outlook; ability to generate reports from a human resource information system and other spreadsheets as required* Skills/Training: Excellent written and oral communication skills. Able to multi-task, work independently, excellent attention to detail, able to think critically, problem solving ability, the ability to analyze data and ability to adapt to changing priorities* Physical Demands: Work is sedentary; may be some walking, standing, bending and carrying of light items; no physical demands are required to perform the workFor best consideration, please apply by August 8, 2022.*We are committed to ensuring equal opportunity and non-discrimination in all hiring and employment practices. Cecil College will not discriminate against any individual by reason of race, color, national origin, ancestry, age, religion, disability, sex, sexual orientation, gender identity and expression, genetic status, genetic information, veteran status or any other status protected by federal, state or local law.