Accounts Payable Specialist

Expiring today

Daycon Products Co., Inc.
Upper Marlboro, MD
Jul 29, 2022
Aug 08, 2022
Full Time
Daycon Products Company, a leading manufacturer and distributor of building maintenance supplies and services, is in search of an Accounts Payable Specialist to join our Upper Marlboro, MD based finance team. The Accounts Payable Specialist is a member of the accounting team responsible for supporting the timely and accurate payment of bills. Obtain, compile and verify financial data from invoices, purchase orders, receiving documents and other materials in order to maintain the company's Accounts Payable system. Manage a high volume of transactions (up to 300 per day) and support with the key projects to include the department's transition to paperless recordkeeping and ongoing finance integration with the parent company, Envoy Solutions. We invite you to become a part of our 80 year legacy and stellar reputation in the industry. In return for your talents we offer you a fantastic working environment and great benefits. Position: Accounts Payable Specialist Reports To: Accounts Payable Supervisor Hours: Core Work Hours 8am-5pmBenefits: Medical, Dental, Vision, 401k, Life, STD, LTD, Vacation PTOLocation: Home base in Upper Marlboro, MD with telework opportunities as appropriateESSENTIAL FUNCTIONS:Process weekly accounts payable, including preparation of payment packet and digitizing the backup.Compile and sort documents, such as vendor invoices with purchase order numbers, expense invoices, and store close out reports. Track payments to vendors, consolidate invoices from vendors and enter into payables module once received. Follow up with vendors as needed for invoicing to reduce Uninvoiced PO balance.Match invoices to purchase orders / expense authorization. Follow up with relevant parties as needed and track until resolution.Confer with upstream process owners to resolve payment reconciliation issues (typically warehouse receiving and purchasing departments). Collaborate with internal and external partners to meet department goals.Prepare payment packet for check review.Administer weekly check / ACH run.Coding expenses to predefined GL codes.Compile and sort documents, such as vendor invoices with purchase order numbers, expense invoices, and store close out reports. Support Accounts Payable Supervisor with troubleshooting complex issues; independently resolve issues or use proper discretion in escalation points.Match receiving reports to vendor invoice and verify amount billed is amount received. Enter vendor invoice into system for payment, assigning pay date. Edit discount amount of integrated vendor invoices to reflect correct amount. File posted to pay invoices in bins by alpha and/or voucher number. Run weekly voucher report to match invoices verifying invoice number and amount due including discount amount. Print checks, match invoices, attach stubs to invoice/receiving copy and send to Controllers Office for review and signature. File weekly vendor checks by check number in file drawers. Distribute petty cash and maintain records. Share AP best practices and support department leadership with constant improvement of department performance.Additional projects as assigned.QUALIFICATIONS & REQUIREMENTS:At least 3 years of experience in Accounts PayableCollege degree in Accounting preferred, not requiredAbility to work autonomously and troubleshoot complex accounting issues to resolutionAbility to communicate effectively with a diverse populationAccuracy and attention to detail in a fast paced environmentProficiency in Microsoft products to include intermediate Excel skillsExperience with corporate accounting software a plusExcellent organizational and time management skillsExperience supporting a PO driven companyExperience with AS/400 or SagePro preferred, not requiredExperience in distribution preferred but not requiredAbility to pass a pre-employment background check and drug testMore About Daycon:Daycon Products Company has been a leading manufacturer and distributor of building maintenance supplies for the past 80 years. You read that right, 80 YEARS. We are immensely proud of the Daycon legacy and we invite you to join our family. We provide innovative cleaning products and solutions, consulting and training, and coordination and education of green cleaning and sustainability programs for building owners, property managers, contract cleaners, public schools systems and universities. Daycon's corporate headquarters is located in Upper Marlboro, Maryland with additional retail locations throughout Maryland and Virginia.Daycon Products offers a competitive base salary commensurate with experience and a comprehensive benefits package including medical, dental, vision, a 401K plan with company match, life insurance and both short and long term disability. For more information about Daycon Products Company, go to is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected Veteran status. 20774

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