Human Capital (HC) Records and Imaging Technician

Washington D.C
Aug 05, 2022
Aug 22, 2022
Full Time

  • High School Diploma or equivalent certificate required

  • One (1) year of experience working in a high volume sensitive records environment, including records storage and retrieval and electronic scanning.

  • None

Medical Group:

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.


The Human Capital (HC) Records and Imaging Technician, in accordance with WMATA's established HR Records policies, is responsible for the creation, maintenance, scanning and disposal of HC employee and retiree files. These files include paper documents and electronic documents.

  • Creates and maintains employee Human Capital files for all current, former, and retired employees, ensuring all documents are classified accurately for future retrieval by authorized persons. These files include both hard copy, scans of originals and digital employee documents.
  • Meticulously follows WMATA's established quality control guidelines to ensure scanning accuracy and integrity of personnel documents.
  • Assists in the compilation of data for court proceedings, audits, FOIA requests, federal investigations, etc. and serves as point of contact for all PARP requests.
  • Retrieves files for review by authorized persons.
  • Conducts monthly audit of all personnel files, to include purging inactive files.
  • Transfers inactive physical files to offsite storage facility in compliance with WMATA's established HR records retention schedule and guidelines. Requests archived files from offsite storage facility when requested by authorize persons.
  • Arranges for the disposal of records in compliance with WMATA's established HR records retention schedule and guidelines.

  • Responds to and facilitates employee requests to review the official personnel file.
  • The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report


WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.