Coordinator for Academic Affairs Fiscal Services

Bowie State University
Bowie, Maryland
Aug 05, 2022
Sep 09, 2022
Full Time

Coordinator for Academic Affairs Fiscal Services




DEPARTMENT: Academic Affairs


OPEN DATE: August 1, 2022


CLOSING DATE:        August 15, 2022


Responsibilities: Manage the day-to-day budget operations of the office and division. Interpret data to evaluate and determine past financial performance and or making financial projections for management who must make an overall business decision. Produce financial reports for forecasting, trading and results analysis, and recommendation to management. Assist with preparation of special studies, reports, analysis, and recommendations. Recommend budget, adjustments, and other cost improvement measures. Use appropriate cost rates, such as indirect and benefit rates for proposed budgets. Review departmental/divisional budget transactions, reconcile discrepancies, and answer inquiries pertaining to the division’s budgets. Conduct budget meetings with Deans, Chairs, and/or departmental budget managers within the division. Provide budget training and workshops for all departments with the Division of Academic Affairs. Responsible for maintaining position control for the division. Manage all budget journals and/or revisions for departments within the division. Manage Grant sponsored project funds, federal and private grants and contracts, as well as gift and discretionary accounts. Use financial systems, structures, and controls for a variety of processes that provide tracking, validation, billing, payment, and debt reporting. Recommend quality control and process improvements with regard to overall business processes. Apply a working knowledge of applicable laws and regulations. Verify documents for completeness and compliance with government and private agencies. Other duties as assigned.


Qualifications: A Bachelor's degree in finance/accounting, business, or similar discipline required from an accredited college or university required. A minimum of (3) three years relevant financial/accounting experience required, preferably within an academic institution. Under the direction of the Provost and Vice President of Academic Affairs, the Coordinator for Academic Affairs Fiscal Services will support the overall mission of the Provost’s Office in all aspects of budge/personnel-related matters. The incumbent will be responsible for timely, accurate, efficient production of faculty contracts (including adjunct, student and summer contracts), expenditure evaluations, monitoring and approval for budget processes and financial procedures. The successful candidate will serve as principal budget interface and liaison between the Provost’s Office and the Colleges and Departments, as well as other areas of the University (especially budget and finance), and will work closely with the Department of Human Resources to ensure processes and compliance are adhered to for all employees. The work deliverables are done through applicable systems and automation strategies, which may include the creation of these systems. High proficiency in systems is required (SAP, Excel). Additional education may substitute for some experience, and some additional experience may substitute for some education, to the extent permitted by the BSU equivalency formula.


Conditions of Employment: This is a Non-Union Position. Please be advised, COVID-19 vaccinations are encouraged but not required for faculty and staff to be employed at Bowie State University. This protocol is subject to change.


SALARY: $65,000 - $72,000


BSU offers a generous benefits package, which includes vacation days, holidays, and sick days; comprehensive health insurance and tuition remission.



APPLICATION: Interested and qualified applicants should go to to apply online. Paper application submissions will not be considered.



Office of Human Resources

Bowie State University

14000 Jericho Park Road

Bowie, MD 20715


Bowie State University is an Equal Opportunity/Affirmative Action Employer

Auxiliary aids and services for individuals with disabilities are available upon request. Please contact the University’s EEO Officer at 301-860-3442.


In accordance with the Cleary Act of 2000, you are advised to contact the Bowie State University Campus Police Office for Disclosure of Criminal Incidents that occur on our campus.