Administrative Support Specialist

Employer
USAJobs
Location
Herndon, Virginia
Posted
Aug 05, 2022
Closes
Aug 13, 2022
Hours
Full Time
Duties

As an Administrative Support Specialist at the GS-0301-9/11, some of your typical work assignments may include:
  • Planning, coordination, and execution of administrative functions, resource allocation, and/or production.
  • Perform administrative functions supporting the deployment of staff to various disaster sites to assist disaster survivors.
  • Implement policies and procedures on the acquisition of supplies and services.
  • Monitor the accountable property function as required.
  • Utilize Microsoft Office Suite and Internet Explorer applications/programs to complete assignments
  • Interacts daily with a wide variety of stakeholders and senior management in the performance of duties.
  • Identifies organizational, procedural and productions issue and prepare recommendations for improvement.
IMPORTANT NOTES:
  • Mandatory Overtime: In order to respond quickly and efficiently to disaster survivors, substantial compensated overtime hours may be required while on assignment (up to seven days a week and twelve to fourteen hours a day).
  • ASC is located in the business area of Herndon, VA. It is conveniently located near various eateries and shops and is accessible via public transportation.
  • By applying for this position with SBA's Office of Capital Access (OCA), you can enjoy challenging but satisfying work and join a highly motivated and diverse team that helps families and businesses rebuild their lives after a disaster.


Requirements

Conditions of Employment

  • You must be able to obtain and maintain a Government travel credit card.
  • Favorable background investigation and credit check are required.
  • Mandatory Overtime: In order to respond quickly and efficiently to disaster survivors, substantial compensated overtime hours may be required while on assignment (up to seven days a week and ten to fourteen hours a day).
  • Credit score must be at least 500.
  • U.S. citizenship is required.


Qualifications

Generally, time in Non-Pay status is not creditable towards the specialized experience requirement listed below.

You must meet all qualification requirements by the closing date of this announcement.

You may qualify based on experience, education or a combination of both.


Experience: To receive credit, you must indicate the month and year as well as the average hours worked per week for each employer. Average work hours must be stated on resume to quantify each period of work experience or that experience will not be credited toward meeting the specialized experience requirement.
You must address the specific specialized experience required for each grade level of this position on your resume or application or you will be rated "Ineligible" for that grade level.

GS-09: To qualify you must have at least 1 full year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-07 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position. This experience may have been gained in a Non-Federal service position. In addition, this Specialized Experience must demonstrate the following:
  • Experience in at least 2 of the following administrative areas: Travel, Payroll, Procurement, Accountable Property, Records Management, Mailroom/Supply Management, and/or Facilities;
  • Applying Federal laws, regulations, policies, and procedures related to Administrative services;
  • Using Microsoft Office software and using other automated systems designed to accomplish and manage the work in an administrative services department, such as accountable property, facilities, records management, physical security, etc.; AND
  • Communicates clearly, concisely, and courteously through verbal and written communications such as email, memos, etc.
GS-11: To qualify you must have at least 1 full year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-09 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position. This experience may have been gained in a Non-Federal service position. In addition, this Specialized Experience must demonstrate the following:
  • Experience in at least 2 of the following administrative areas: Travel, Payroll, Procurement, Accountable Property, Records Management, Mailroom/Supply Management, and/or Facilities;
  • Interpreting and applying Federal laws, regulations, policies, and procedures related to Administrative services;
  • Identifying organizational, procedural and/or production issues and providing recommendations for improvement within a department or organization;
  • Using Microsoft Office software and using other automated systems designed to accomplish and manage the work in an administrative services department, such as accountable property, facilities, records management, physical security, etc.; AND
  • Communicates clearly, concisely, and courteously through verbal and written communications such as email, memos, and reports.
OR

Education

If qualifying based on education, you must submit transcripts to be eligible.

GS-09: Must have a master's or equivalent graduate degree in a related field or 2 full years of related progressively higher level graduate education leading to such a degree or LL.B or J.D., if related, from an accredited college or university. Recent graduates with a Master's Degree in a related field with no prior lending experience are encouraged to apply.

GS-11: Must have a Ph.D or equivalent doctoral degree in a related field or 3 full years of related progressively higher level graduate education leading to such a degree or LL.M, if related, from an accredited college or university.

OR

A combination of experience and education as indicated above.

Qualification Standards:
Miscellaneous Administration and Program Series 0301 (opm.gov)

Additional information

If you work or are expected to work at least 90 consecutive days and 130 hours per month, you will become eligible for health insurance benefits only.