Newsroom Budget Coordinator
- Employer
- The Washington Post
- Location
- Washington, DC
- Posted
- Aug 05, 2022
- Closes
- Aug 16, 2022
- Ref
- JR-90273830
- Function
- Program Manager
- Industry
- Media / Journalism / Advertising
- Career Level
- Experienced (Non-Manager)
- Hours
- Full Time
Job Description
The Washington Post's FP&A department is seeking an Administrative Assistant with expertise in invoice processing, contract organization and renewal communications, and vendor relationship management. This role requires attention to detail but also a sense of creativity and curiosity in finding ways to streamline processes around the constantly evolving operations of a growing newsroom within The Post.
The desired candidate will be self-sufficient and self-directed in managing their core FP&A responsibilities, diligent with an instinct to double check, and will communicate regularly with outside vendors and contractors. This will be a critical role that will support the company's daily operations and ensure that our reputation as a trustworthy and communicative business partner remains.
Motivation
Responsibilities
Qualifications
The Post strives to provide its readers with high-quality, trustworthy news and information while constantly innovating. That mission is best served by a diverse, multi-generational workforce with varied life experiences and perspectives. All cultures and backgrounds are welcomed.
The innovation doesn't end in the Newsroom - dozens of teams power The Washington Post. We are now hiring the next innovator - how will you Impact Tomorrow?
#washpostlife
The Washington Post's FP&A department is seeking an Administrative Assistant with expertise in invoice processing, contract organization and renewal communications, and vendor relationship management. This role requires attention to detail but also a sense of creativity and curiosity in finding ways to streamline processes around the constantly evolving operations of a growing newsroom within The Post.
The desired candidate will be self-sufficient and self-directed in managing their core FP&A responsibilities, diligent with an instinct to double check, and will communicate regularly with outside vendors and contractors. This will be a critical role that will support the company's daily operations and ensure that our reputation as a trustworthy and communicative business partner remains.
Motivation
- You understand the importance of careful and consistent review, especially when it comes to payments
- You have an instinct to communicate with both internal and external clients clearly and efficiently
- You are organized and are eager to create structure around disparate processes
- You want to be a key part in the daily operations of a growing news business
Responsibilities
- Ensure timely payments of vendors by reviewing and processing invoices through our invoice system, iPayables, and our in-house freelancer system
- Setup new vendors by serving as the main financial point of contact and coordinating these registrations with our Accounts Payable team
- Maintain an active roster of vendors by working with inactive vendors to get updated documents
- Onboard new contractors by filling in contract templates to send, along with other vendor registration documents, to contractors for completion
- Centralize new agreements and coordinate agreement renewal by utilizing contract management software LinkSquares
- Streamline processes by finding workflow and technological improvements
- Provide excellent customer service to internal and external stakeholders
Qualifications
- At least two years of prior experience as an administrative or executive assistant
- Familiarity and experience with the OfficeSuite (Word, Excel, PowerPoint) and Adobe Acrobat
- Proven ability to juggle multiple tasks at once
- Experience with general ledger account coding
- Strong interpersonal and communication skills
- The ability to work effectively and independently with all levels of management
- Preferred: experience with vendor payment software, like iPayables, and contract management systems, like LinkSquares
The Post strives to provide its readers with high-quality, trustworthy news and information while constantly innovating. That mission is best served by a diverse, multi-generational workforce with varied life experiences and perspectives. All cultures and backgrounds are welcomed.
The innovation doesn't end in the Newsroom - dozens of teams power The Washington Post. We are now hiring the next innovator - how will you Impact Tomorrow?
#washpostlife