Newsroom Budget Coordinator

Location
Washington, DC
Posted
Aug 05, 2022
Closes
Aug 16, 2022
Ref
JR-90273830
Function
Program Manager
Hours
Full Time
Job Description

The Washington Post's FP&A department is seeking an Administrative Assistant with expertise in invoice processing, contract organization and renewal communications, and vendor relationship management. This role requires attention to detail but also a sense of creativity and curiosity in finding ways to streamline processes around the constantly evolving operations of a growing newsroom within The Post.

The desired candidate will be self-sufficient and self-directed in managing their core FP&A responsibilities, diligent with an instinct to double check, and will communicate regularly with outside vendors and contractors. This will be a critical role that will support the company's daily operations and ensure that our reputation as a trustworthy and communicative business partner remains.

Motivation

  • You understand the importance of careful and consistent review, especially when it comes to payments
  • You have an instinct to communicate with both internal and external clients clearly and efficiently
  • You are organized and are eager to create structure around disparate processes
  • You want to be a key part in the daily operations of a growing news business


Responsibilities
  • Ensure timely payments of vendors by reviewing and processing invoices through our invoice system, iPayables, and our in-house freelancer system
  • Setup new vendors by serving as the main financial point of contact and coordinating these registrations with our Accounts Payable team
  • Maintain an active roster of vendors by working with inactive vendors to get updated documents
  • Onboard new contractors by filling in contract templates to send, along with other vendor registration documents, to contractors for completion
  • Centralize new agreements and coordinate agreement renewal by utilizing contract management software LinkSquares
  • Streamline processes by finding workflow and technological improvements
  • Provide excellent customer service to internal and external stakeholders


Qualifications
  • At least two years of prior experience as an administrative or executive assistant
  • Familiarity and experience with the OfficeSuite (Word, Excel, PowerPoint) and Adobe Acrobat
  • Proven ability to juggle multiple tasks at once
  • Experience with general ledger account coding
  • Strong interpersonal and communication skills
  • The ability to work effectively and independently with all levels of management
  • Preferred: experience with vendor payment software, like iPayables, and contract management systems, like LinkSquares


The Post strives to provide its readers with high-quality, trustworthy news and information while constantly innovating. That mission is best served by a diverse, multi-generational workforce with varied life experiences and perspectives. All cultures and backgrounds are welcomed.

The innovation doesn't end in the Newsroom - dozens of teams power The Washington Post. We are now hiring the next innovator - how will you Impact Tomorrow?

#washpostlife

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