Payroll Specialist
- Employer
- Alexandria City Public Schools
- Location
- Alexandria, Virginia
- Posted
- Jun 15, 2022
- Closes
- Sep 07, 2022
- Ref
- 2715
- Function
- School and Teaching
- Industry
- Education
- Career Level
- Experienced (Non-Manager)
- Hours
- Full Time
Job Description:
The Payroll Specialist provides timely and accurate payment of school employees; ensures the accuracy of timesheets, preliminary reports, spreadsheets, employee records, etc.; and addresses payroll-related inquiries.
Qualifications:
Essential Functions:
Clearances:
Public Health Compliance
WP
Primary Location:
Central Office
Salary Range:
$40,704.00 - $51,456.00 / Support SUP-19
Shift Type:
Full-Time
The Payroll Specialist provides timely and accurate payment of school employees; ensures the accuracy of timesheets, preliminary reports, spreadsheets, employee records, etc.; and addresses payroll-related inquiries.
Qualifications:
- Education: High school diploma or equivalent.
- Experience: Job-related experience within the specialized field with increasing levels of responsibility required.
Essential Functions:
- Administers the payroll for summer school employees to ensure employees are paid in a timely manner.
- Communicates with a variety of internal and external parties (city/state/federal agencies, etc.) to ensure accurate processing of payroll deductions/garnishments.
- Coordinates time reports verifying the accuracy of totals, authorized signatures, and other documentation.
- Issues extra checks to correct discrepancies in employee pay.
- Maintains payroll information, files, and computer records to provide an up-to-date reference and audit trail.
- Monitors payroll processes to ensure the timely and accurate processing of payroll and related fringe benefits.
- Performs record keeping and general and program-specific clerical functions (e.g. scheduling, copying, faxing, etc.) in support of departmental operations.
- Prepares paychecks for distribution to ensure accuracy of checks and timely receipt by employees.
- Prepares written materials (e.g. payroll and benefits reports, transmittal memos, letters, etc.) for the purpose of documenting activities, providing written references, and/or conveying information.
- Processes non-payroll-related documents (e.g. retirement payouts, court-ordered adjustments, FMLA, subpoena of payroll records, etc.) to update records and transmit information.
- Processes payroll information (e.g. time reports-reductions, deductions, contributions, refunds, corrections, garnishments, direct deposit transmissions, withholding information, etc.) to update records and transmit information.
- Researches discrepancies in payroll information and/or documentation (e.g. time sheets, leave time, etc.) to ensure accuracy and compliance with policies prior to processing.
- Verifies a variety of payroll-related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) to ensure accurate distribution of funds and payroll.
- Responds to written and verbal inquiries.
- Supports assigned administrators in their administrative functions.
- Assists other personnel as may be required to ensure an efficient and effective work environment.
- Attends meetings to convey and/or receive information required to perform functions.
Clearances:
- Criminal Justice Fingerprint/Background Clearance.
- Tuberculosis Skin Test
Public Health Compliance
- Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
- Must follow safety and health protocols.
WP
Primary Location:
Central Office
Salary Range:
$40,704.00 - $51,456.00 / Support SUP-19
Shift Type:
Full-Time