Records Center Clerk

Location
Alexandria, VA
Salary
$15.28 - $25.61 Hourly
Posted
Aug 03, 2022
Closes
Aug 23, 2022
Ref
2023-00035
Function
Administrative
Hours
Part Time
Records Center Clerk

An Overview
The Office of Historic Alexandria is looking for a Records Center Clerk to support the records management program at the Archives and Records Center division. The position reports to the Records Management Analyst and is 30 hours a week (part-time) Monday through Friday. The work involves extensive data entry, lifting and shelving and retrieving boxes of records and architectural plans using warehouse equipment (heavy-duty carts, rolling platform ladders, pallets, pallet jack, etc.), fulfilling requests for records, digitizing records (scanning), and delivering/picking up files and boxes of records and related supplies. The position requires extensive contact with employees from other City departments and some contact with the public. The position also requires being able to apply state and local regulations governing records retention and records management.

What You Should Bring
The ideal candidate will be highly organized and have excellent oral and written communication skills along with records management experience, the ability to produce accurate and detailed work, and experience using records management software for data entry and research and other computer skills. The best candidate will also have experience working in either a records storage facility or warehouse-type environment. Excellent customer service skills are needed as there is extensive contact with City employees outside the Archives and Records Center division, and some contact with the public. A valid driver’s license from the state of residence is required.

The Opportunity—Examples of Duties
  • Assigns accession numbers to records to be stored at the Archives and Records Center
  • Uses data from Records Transfer Lists to create records in records management system
  • Creates Records Transfer Lists
  • Scans records
  • Retrieves boxes/files/documents, architectural plans, site plans, etc. from shelves
  • Refiles boxes/files/documents, architectural plans, site plans, etc. on shelves
  • Lifts and moves 30-lb. boxes of records and architectural and site plans using carts/ladders
  • Uses pallet jack to move pallets holding records boxes to different holding areas
  • Uses freight elevator to move boxes of records, etc. to different areas in the facility
  • Creates labels for boxes and plans
  • Updates records and conducts research using records management software program
  • Uses Microsoft Office Suite and Adobe Acrobat
  • Picks up and delivers boxes of records, files, plans, and supplies to City departments using a City vehicle
  • Processes outdated boxes of records for destruction
  • Ensures the protection of all records stored at the facility
  • Boxes records on occasion and wraps plans in Mylar
  • Answer telephones and emails
  • Helps supervise summer interns and volunteers
  • Performs related work as required

About the Department
The Archives and Records Center operates the City of Alexandria’s Archives and Records Management Program and is under the Office of Historic Alexandria. The Office of Historic Alexandria manages many of the City’s premier historic sites and is the department of City government charged with the conservation, interpretation, and promotion of these links to the past, bringing Alexandria’s varied and storied history to life. All the City-owned museums as well as Alexandria Archaeology are under the Office of Historic Alexandria.

Minimum & Additional Requirements

High School diploma or GED; one year of experience in performing clerical/technical work. Experience with alpha-numeric, etc. filing systems, computer literacy, data entry skills, minimum typing speed of 35 WPM, familiarity with office procedures. A customer service attitude and the ability to work with others amicably. Ability to use typical office equipment and typical warehouse equipment (heavy-duty carts, ladders, pallets, and pallet jacks); ability to lift 30-boxes of records. Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Additional Requirements: Must pass a City class to drive a City vehicle and possess a valid driver’s license from the state of residence.

Preferred Qualifications

Two-year college degree. One year of experience performing records management duties; one year of experience using records management software; experience with Microsoft Office Suite and Adobe Acrobat; one year or more of customer service experience. Minimum typing speed of 45 WPM. Ability to lift boxes that weigh up to 35 lbs. throughout the day with or without accommodations.

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