OFFICE OF SECURITY, EMERGENCY PREPAREDNESS AND CONTINUITY EXECUTIVE ADMINISTRATIVE SPECIALIST

NATURE OF WORK

This is responsible professional and administrative work involving a variety of specialized tasks for the Office of the Assistant Sergeant at Arms (ASAA) of Office of Security, Emergency Preparedness and Continuity (OSEPC). Work includes human resources, communications, and administrative assignments as well as special projects and studies and the execution of SAA wide initiatives. Work involves assisting in the research, development, and implementation of departmental policies and procedures. Work is performed under the direction of the ASAA for OSEPC with considerable independence, discretion and sound judgment.

EXAMPLES OF WORK (This list is not absolute or restrictive, but indicates approximate duties and responsibilities which may be redefined pursuant to operational needs.)

● Writes narratives for congressional oversight hearings.

● Performs a variety of personnel related administration duties for OSEPC including payroll related appraisal activities as well as recruitment procedures.

● Facilitates the acquisition and renewal of information technology assets for departmental personnel and operations.

● Maintains multiple facilities for optimal personnel workspace environments.

● Conducts research, special studies and administrative reviews of a sensitive or confidential nature at the direction of the department head; compiles and analyzes data, makes recommendations, and prepares reports on operating and administrative topics; prepares and maintains related correspondence.

● Supervises Administrative Support Specialist. Plans, assigns and reviews work of assigned staff; regulates and adjusts assignments in order to meet work demands and deadlines; trains and counsels’ staff; conducts performance evaluations of staff; approves leave.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in an office environment with walking, standing, bending, occasionally lifting objects weighing 20-25 pounds with assistance and/or push/pull fully loaded carts, and may require extended periods of computer use.

MINIMUM QUALIFICATIONS

Work requires a Bachelor's Degree in business or public administration, communications or a related field, with at least three years of progressively responsible experience; or any combination of education and experience that provides the following knowledge, abilities and skills:

● Knowledge of, or ability to learn, Senate, SAA, and departmental rules, regulations, policies, procedures, and functions.

● Knowledge of modern office practices and procedures.

● Knowledge of office equipment, computers and relevant software/Web applications, and spreadsheets and databases.

● Ability to use strong interpersonal and customer service skills.

● Ability to organize and coordinate resources to achieve departmental goals and objectives.

● Ability to analyze issues and make recommendations for proper action.

● Ability to conduct research and accurately prepare and process a variety of executive reports, records, and documents.

● Ability to establish and maintain effective working relationships with department heads and employees.

● Ability to communicate effectively in written and oral form.

LICENSES, CERTIFICATION AND OTHER REQUIREMENTS

This position requires that the applicant obtain and maintain an applicable U.S. Government security clearance. Applicants must be U.S. citizens in order for the SAA to submit your application for a security clearance.

Apply at:  https://sen.gov/NOO1