Assistant Director, Facilities and Risk Management

Fairfax, VA
Salary starting in the mid 50's; commensurate with education and experience
Jul 16, 2022
Nov 02, 2022
Full Time
Assistant Director, Facilities and Risk ManagementGeorge Mason University's Division of University Life, is seeking an experienced, highly motivated, team-centered, and forward-thinking individual for the role of Assistant Director of Facilities and Risk Management in Mason Recreation. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Department:Mason Recreation is a dynamic organization that includes a strong team consisting of 24 full-time professionals and over 400 student staff members. We support multiple programs including The EDGE: Team Development and Experiential Learning challenge course (located on Mason's Sci Tech campus), Outdoor Adventures, Fitness, Intramural Sports, Club Sports, Aquatics, and Well-Being. Our Fairfax campus facilities include the Recreation and Athletic Complex (RAC) (125,000 square feet), the Aquatics and Fitness Center (AFC) (91,000 square feet), Skyline Fitness Center (11,000 square feet), four fields (natural grass and turf), tennis courts, and nature trails.About the Position:Reporting to the Director of Recreation, the Assistant Director of Facilities and Risk Management is responsible for the infrastructure of department facilities and fields, oversight of non-capital and capital projects, scheduling and staffing of outdoor venues, and the department's risk management and fiscal duties for all areas of responsibilities. The incumbent must ensure facilities are fulfilling the recreational, athletic and instructional needs of a diverse university population through the provision of innovative and market-driven facilities and services that are attractive to persons of all ages, abilities, and interests. To fulfill the responsibilities of this position the individual must possess analytical and critical thinking skills, initiative and motivation, project management, decision making and judgement, business acumen, customer service, teamwork, interpersonal relationships, communication, integrity, leadership, long-term focus, organizational learning and change management.This position is defined as "Designated Personnel" due to the critical nature of the position's responsibilities as it relates to university operations, continuity of operations plans, or department functions. In the event of an emergency, university closure, delayed opening or early closing, this position may be required to remain or report to work to support university operations at the request of the supervisor, university official, or their designee(s).Responsibilities: Personnel ManagementDevelop and implement an approved staffing plan for outdoor venues. Recruit, select, train, supervise, and evaluate staff in accordance with department and University guidelines;Assimilate and disseminate a comprehensive body of information to employed staff to ensure effective team functioning, employee development, and achievement of performance standards;Develop effective customer service policies which improve service levels. Ensure effective delivery systems are in place to facilitate mission goals;Work closely with the department's facility operations team to maintain consistency with staffing operations and expectations;Ensure understanding of program and student assessments, executing evaluation plans, and enlisting appropriate University Life resources for data collection; use findings to improve practices, processes, and services, while preparing scheduled reports based on those analytics;Demonstrate a student-centered philosophy, mindful of student well-being and success;Provide leadership, mentoring, and training to all staff;Develop and implement customer service policies and training programs that provide for pleasant, timely, and knowledgeable service.Risk ManagementResponsible for managing and supervising the department's risk management program;Provide support to departmental personnel in the creation of risk management plans and practices for various functional areas;Serve as the chair of the departmental risk management committee;Maintain accident and incident records providing quarterly and annual reports, collect and analyze data;Purchase, distribute, and maintain an inventory of medical supplies for facilities, aquatics and programs;Manage department radios to include maintaining a record of assigned radios, purchasing of batteries and radios, and conducting regular checks to ensure they are in good operating order;Oversee the security system in each facility; design a plan for camera placement for optimum camera location and coverage, conduct inspections, determine budgeting needs for updates and replacements;Develop and reconcile risk management budget;Manage records for required certifications to include notifications to staff of upcoming certification expiration dates;Comply with University Environmental Health Services policies with incident reporting;Provide and maintain safe and secure programs for customers and staff.Facility ManagementConduct weekly inspections of facilities and outdoor venues concentrating on activity areas, focusing on risk management issues, as well as cleanliness and organization. Inspections should include lighting, flooring, storage areas, and the overall environment for play;Process work orders for the RAC, fields, outdoor basketball, pavilion, and tennis courts;Assist, when necessary, the Assistant Director of Maintenance AFC/Skyline with AFC aquatic maintenance projects;Cultivate relationships with contracted vendors and serve as contract administrator for field maintenance, custodial, and facility operating systems contracts;Manage outdoor lighting systems;Collaborate with University Facilities on general facility and field repairs;Assist in planning and administering AFC down week;Work with the University Sustainability Office to develop policies that promote various forms of sustainability;Assess facility policies and procedures to maximize departmental sustainability impact;Research and recommend fiscally and environmentally sustainable purchases.Fiscal ManagementManage financial resources within budget limits and in accordance with University guidelines by planning, developing, and overseeing designated facility operations budgets;Oversee project budgets ranging from $5,000 to $5,000,000;Coordinate the purchase of equipment, review specifications, prepare requisitions and confirm accuracy of invoices, and serve as liaison to vendors and contractors;Prepare and analyze daily reports, participation statistics, payroll, and all financial transactions maintaining accountability. Maintain cost analysis and track performance.Administration and PlanningThrough the use of observations, reports on facility use trends, and collected data, develop effective long-range expansion plans to coincide with improved program and service levels;Lead the department's capital replacement planning and execution, and capital project management for the AFC, RAC, Skyline, Pavilion, outdoor basketball courts, tennis courts and fields;Establish and prioritize the 10 year capital project plan; review and update annually. Work with the Associate Director of Business Services for necessary funding;Work with University Facilities for scheduling and reviewing the facility conditions assessment plan and incorporating any repair/replacement needs into the 10 year capital replacement plan;Communicate regularly with and provide project updates to the Executive Director, Director of Recreation, Assistant Director of Operations, and Assistant Director of Maintenance;Compose, compile, and present an annual report which summarizes accomplishments and challenges;Responsible for contracts, invoicing and tracking outdoor venue rentals;Work in collaboration with supervisor and designated person responsible for departmental full-time staff professional development to create and implement an individualized annual professional development plan;Continue to develop professionally through membership and participation in applicable professional organizations and development workshops;Represent the department on divisional and University-wide committees; represent the institution on regional/national committees;Actively participate in the educational process of George Mason University students, faculty, and staff through their interaction with our programs and services;Commitment to making an active and meaningful contribution to the university's well-being initiative;Support and take an active role in Mason Recreation departmental special events;Participate in the collection and analysis of quantitative and qualitative data to support departmental improvement;Perform other duties as requested.Required Qualifications:Master's Degree in Recreation, Athletic Administration, Physical Education, Business, or a related field; or equivalent combination of education and experience;Full-time professional experience (typically obtained in two years) in Facility Management;Proven successful skills in business operations, communication, leadership, innovation, decision-making, and team building.Preferred Qualifications:Experience with project management and risk management is strongly preferred.

For full consideration, applicants must apply for position number FA115z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

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