Subcontracts Administrator

Fairfax, VA
Commensurate with education and experience.
Jul 09, 2022
Apr 09, 2023
Full Time
Rapid Prototyping Research Center (RPRC)Subcontracts AdministratorThe George Mason University Rapid Prototyping Research Center (RPRC), within the College of Engineering and Computing (CEC), invites applications for a Subcontracts Administrator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Position:The successful candidate will have the responsibility to support Mason's Rapid Prototyping Research Center (RPRC) by managing the subcontracts and subcontractors under the portfolio of contract vehicles being utilized by the RPRC.About the Department:The Rapid Prototyping Research Center (RPRC) ( focuses on providing its Department of Defense (DOD) sponsors a unique perspective on rapid prototyping that aligns with Section 804 in the Fiscal Year 2017 National Defense Authorization Act. Specifically, rather than developing a new system to satisfy intractable problems on the battlefield, RPRC integrates new technology into existing infrastructure. This unique approach reduces acquisition costs since the sustainment tail is in place. It also reduces the time to field intractable solutions to the battlefield from 10-14 years down to 1-3 years, and provides assurance that the prototype involved is integrated with the latest technology; not dated technology due to lengthy acquisition delivery timelines.Responsibilities:Day to day responsibility includes managing a portfolio of subcontracts and subcontractors to ensure compliance on multiple contract vehicles, and include but are not limited to the tasks and duties below.Manage a portfolio of subcontractors including communication, negotiation, deliverables, financials;Lead resolution of subcontract related conflicts or disputes;Subject matter expert on RPRC's Basic/Sub Agreements;Issue and analyze responses to complex Request for Proposals (RFP's);Provide subcontract and requirements compliance guidance to business team members, subcontractors;Provide internal resources with checklists, forms, templates etc. for efficiency/efficacy;Act as Liaison with the University Accounts Payable for subcontractors resources;Create tracking mechanisms for subcontract budgets, forecasts, deliverables, invoices;Ensure funding levels are adequate for continued performance;Monitor all aspects of subcontract performance in compliance with subagreement;Monitor subcontract change control/modification process; communicate with partner business units;Perform subcontract closeout activities;Perform price analysis on subcontractor proposals;Analyze budget and forecasts for funding shortfalls/overages;Ensure subcontractor compliance with Statements of Work, Statements of Objectives;Perform analysis/reconciliation of invoices and supporting material; andAnalyze metrics provided monthly for variance from subcontracts.Required Qualifications:Bachelor's degree or equivalent combination of education and experience;US Citizen with a Secret security clearance level;Considerable experience (generally four (4) + years) as a subcontracts manager/administrator;Effective written and oral communication, interpersonal, negotiation, research, and analytical skills;Experience with managing US Government contracts and a minimum of 5 subcontracts;Working Knowledge of FAR/DFARS requirements; andProficient Microsoft Word and Excel skills.Preferred Qualifications:Experience with managing grants; andKnowledge of supply chain and acquisition regulations.A Force for Innovation in the Heart of Northern Virginia's Technology CorridorThe College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and a new School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts more than 9,100 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 271 full-time faculty who comprise the College, 91 are tenured, 59 are tenure-track, 89 are instructional faculty, and 32 are research faculty. As part of a nationally ranked research university, its research teams expended $75 million in sponsored research awards in the past year and has projects with over $400 million in current and anticipated awards. The College stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G/Next G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The College encourages multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of over 39,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason has campuses in Fairfax, Arlington, and Prince William. Its proximity to Washington, D.C. provides unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot building that will house the new Institute for Digital InnovAtion. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas.

For full consideration, applicants must complete the online application at for position number F760AZ; and attach a cover letter, resume, a statement of what diversity and inclusion mean to you (to attach as 'Other Doc'), and a list of three professional references with contact information.Full consideration will apply to applicants who submit their completed application by July 22, 2022; however, review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

Similar jobs