Staff Assistant

Employer
Bowie State University
Location
Bowie, Maryland
Posted
Jul 08, 2022
Closes
Aug 12, 2022
Function
Human Resources
Industry
Education
Hours
Full Time

Staff Assistant

 

PERSONNEL STATUS:     PIN/Exempt

 

DEPARTMENT:                  Office of Human Resources

 

OPEN DATE:                       July 6, 2022

 

CLOSING DATE:                Open Until Filled

                                               

Responsibilities:  Serves as the primary support for the Senior Director of Human Resources in completing projects, generating and analyzing internal reports and external reports for the Office of Human Resources.  Exercises discretion and independent judgment in performing job duties.  Confidentially assistant with Employee Relations matters that may have legal implications and other sensitive matters.  Provide Administrative support in all matters pertaining to the scope of responsibility of the Senior Director of Human Resources, including preparation for meetings, maintaining spreadsheets on daily projects as appropriate.  Drafts replies, as appropriate, to general inquiries which may require technical program knowledge.  Reads and edits outgoing correspondence from Managers and other exempt level staff for procedural, typographical and grammatical accuracy and apprising the Senior Director of Human Resources of discrepancies or content related problems.  Oversees filing systems for the Human Resources Office and otherwise functions as the Office Manager.  Makes travel arrangements as required for meetings in and out of state as necessary.  Coordinates the H-1 B and permanent (Green Card) Visa’s for New and continuing employees as appropriate with the University’s Immigration attorney.  Completes reports through the ERP that include the Department of Legislative Services, USM reports (e.g. Personal Leave, Year End, Contingent Staff), Master List, Salary Book, PMP, ad hoc and miscellaneous reporting as requested.  Serves a primary approver for the Personnel Authorization Consolidation Site (PACS).  Serves as backup to the Employment Function which includes assisting with PeopleAdmin application tracking.  Functions as a Retirement Coordinator for the Maryland State Retirement System and assists employees as appropriate; compiles retirement package and exit clearance package for resigning faculty and staff.  Obtains Transcriptions, Criminal Background Feedback, Financial Disclosure information as needed from employees.  Attends Staff Council Meetings and provides documentation in support of that meeting.  Coordinates the Departmental request for staffing with the Temporary Agency and provide continuing oversight for the process.  Assist with processing of the Disability Leave as appropriate and other retirement matters.  Assists in developing and updating the departmental budget on a spreadsheet, which includes making adjustments for supplies, and advertising.  Coordinates the distribution of PMPs ensuring that supervisors establish yearly objectives, conducts mid-term reviews and completes end of review period PMP.  Assists in routine administrative functioning of the office including scheduling and coordinating meetings; filing, answering the phone, training and supervising work-study students.

 

Qualifications:  Bachelor’s degree required.  Minimum three (3) years of administrative support experience required. Budget maintenance preferred. Human Resources experience desirable.  Comprehensive knowledge of and skill in the practical application of office practices, procedures, and equipment, of business English, spelling, punctuation, grammar, and arithmetic. Proficiency in use of Microsoft Office including, Power Point, and Excel; spreadsheet; knowledge of PeopleSoft or equivalent system. Skill in composing a variety of correspondence; in operating manual and automated office equipment. Must have excellent Customer Service, ability to project a professional and positive image; to interact with students, public officials and staff at all levels in a courteous and efficient manner; to plan, organize, prioritize, and executive complicated and continuing assignments without instruction; to manage office operations and staff.

 

Special Requirement: A skills level assessment will be administered to candidates on Microsoft 2016 Word, Excel, and PowerPoint.

                                                                                              

 

SALARY:  $53,000 - $63,000                                      RANGE:  I     

 

 

APPLICATION:  Interested and qualified applicants should go to https://bowiestate.peopleadmin.com/ to apply online.  Paper application submissions will not be considered.

 

 

 

Office of Human Resources

Bowie State University

14000 Jericho Park Road

Bowie, MD  20715

 

Bowie State University is an Equal Opportunity/Affirmative Action Employer

Auxiliary aids and services for individuals with disabilities are available upon request. Please contact the University’s EEO Officer at 301-860-3442.

 

 

In accordance with the Cleary Act of 2000, you are advised to contact the Bowie State University Campus Police Office for Disclosure of Criminal Incidents that occur on our campus.

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