University Records Officer

Fairfax, VA
Commensurate with professional experience and education - see ad text for anticipated salary appoint
Jul 07, 2022
Oct 19, 2022
Analyst, Research
Full Time
University Records OfficerGeorge Mason University Libraries seeks a creative, dedicated, skillful, and collegial professional for the position of University Records Officer. Incumbent serves as the designated State Records Officer for the university in accordance with responsibilities as defined by the Virginia Public Records Act of the Code of Virginia (42.1-76 et.seq.) and as one of the university's Data Stewards.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. Responsibilities:The University Records Officer is responsible for planning, policy development, assessment, transfer, processing, preservation, and disposition of print and electronic official university records. The records officer serves as the contact for university departments and offices, and provides consultation and assistance relating to records retention, disposition, and disposal at the university. Additionally, incumbent provides a formal outreach and education/training program for constituent units of the university in proper and best records management practices and processes. The records officer supervises one full-time Records Management Specialist and Wage employees. The University Records program operates as a separate unit within the Libraries' Special Collections Research Center. Required Qualifications:MLS/MLIS/MIS degree from an ALA-accredited program within a track of archives and records management - OR - a Master's Degree in relevant field with coursework in archives and records management; or equivalent experience; Experience with records management practices for appraisal, retention, and disposition, including experience with electronic records management;Experience with records management outreach, including developing and maintaining relationships with community contacts, surveying office records, and creating local retention schedules;Knowledge of state and federal laws relating to university records, including FERPA, HIPPA, and FOIA;Record of successful digital projects, innovation, creativity, and flexibility;Advanced analytical, organizational, and supervisory skills;Effective oral and written communication skills;Ethics, discretion, and sound judgment;Ability to work effectively at various levels of the university; andValid Virginia driver's license and ability to lift record cartons weighing 40 lbs.Preferred Qualifications:Certification in any of the following: CRM (Certified Records Manager), IGP (Information Governance Professional), or CIP (Certified Information Professional);Experience on a policy level with institutional records affairs, including working collaboratively with university offices such as University Counsel, University Audits, Compliance and Ethics, and Information Technology Services;Experience with information technology applications in an archives and/or library environment, including with life-cycle of electronic records, imaging technology, and aptitude for skills acquisition relating to new technologies and software tools; andRecords management experience in an academic setting.Appointment/Benefits/Salary:12-month professional faculty appointment (with or without rank depending upon qualifications); health plan options and paid life insurance; several retirement plans, including TIAA-CREF; 24 vacation days and 12 paid holidays; tuition waiver for self. Salary is commensurate with education, professional experience (and rank, if applicable) and in the range of the low $70s to high $80s.The George Mason University library system, comprised of a large central library and three other distinctive libraries, is located on three campuses in the Northern Virginia-metropolitan Washington, D.C., region. Serving an R1 university, the Mason Libraries pursues an ambitious programmatic agenda in all areas that are key to a 21st century academic research library - innovative technologies and services, expert library faculty and skilled staff members, growing collections, digital scholarship, publishing, modern facilities, and transformational partnerships. For more information, visit us at

All applications for this position (FA692z) MUST be submitted online at George Mason's employment page ( Applicants must application, cover letter, resume, and the names, addresses (including e-mail), and phone numbers of three current references. Questions should be directed to Diana Tippett ( or Della Patrick (, Office of the Dean of Libraries.Review of applications will begin August 8, 2022.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

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