Program Specialist

MAG Areospace
Aberdeen Proving Ground, MD
Jun 25, 2022
Jul 07, 2022
Program Manager
Full Time
Position Summary: MAG Aerospace is seeking a Program Specialist to support the Electronic Warfare & Cyber program. The Program Specialist will coordinate the various aspects of a project. These aspects include monitoring of onboarding status, coordinating travel to the work sites, coordinating training and certifications, coordinating necessarily compliance items such as deployment medical requirements. Essential Duties and Responsibilities: Duties include, but not limited to:Support the program teams by managing deployment processes for personnel in matters of dealing with training and education, resolution of policy questions, overall deployment problems, and other issues as they are presentedSupport the program managers by assisting with the deployment processes for personnel in matters of dealing with training and education, resolution of policy questions, overall deployment problems, and other issues as they are presentedProvide direct program support to program manager, facilitating project operations and fielding of all mobilizing and demobilizing project personnel, materials, and equipment. Interact with multiple government agencies to coordinate to schedule in-processing/out-processing of CRC. Complete onboarding, security and mobilization briefs and ensure all HR paperwork is in order prior to departure to theater or home of record. Supervise planned personnel movement (mobilization and demobilization) IAW DoD regulations and guidance of government customer. Assist with travel arrangement, credit card reconciliation and all expense reporting. Assist with all project deliverables including reports, project logistics support, personnel management, and day to day operations. Coordinate and maintain program calendar, create records retention plan IAW contractual reporting requirements. Work with deploying personnel to ensure contract required documentation and training is complete, to include as needed: getting appropriate visas/country clearances, submitting for LOAs, facilitating training, collecting supporting documentation, etc.Coordinate with PMs, the deploying personnel, and travel agencies, travel managers, and travel vendors to secure travel and lodging (if necessary) for deploying personnelTrack travel cost, approvals, and assist finance team in reconciliation as neededUse technical writing to prepare instruction, information, and supporting documents to communicate complex and technical information more easilyCollect data, analyze, and prepare reports in response to questions and concerns from Government and Senior Management efficiently and professionallyAssist in developing reports that track trends and suggest areas for improvementAssist in employee onboarding through various internal and external systems; provide travel training sessionsAvailability outside of regular business hours to aid with deployed personnelUses excellent proactive communication and customer service skills to interface with deploying personnel, co-workers, management and vendors via telephone or email; manage database records; draft status reports on customer service issues; keep manager apprised of daily activities. Requirements: Minimum RequirementsUnderstand and adhere to procedures for retention, protection, retrieval, transfer, and disposal of records. Adhere to standards and procedures; measuring results against standards; making necessary adjustments as required. Organize office operations and procedures and provide administrative support to several managers. Maintain a safe and clean work environment for employeesMaintain the office equipment and scheduling repairs as necessaryKnowledge of principles, techniques, methods, and procedures of Government contracting Proficient with Microsoft Word, Microsoft Excel, and Microsoft PowerPoint Ability to handle multiple assignments at a time and be flexible and responsive in a diverse, changing environment Demonstrated initiative, flexibility, and ingenuity with the ability to effectively achieve organizational established goals and objectives. Ability to thrive in a fast-paced, customer service and collaborative team environment Prior experience in government contracting Previous IC or DoD interaction/service and support experienceEducation and Experience Bachelor's degree from four-year college or university1 to 5 years of related experience and/or training.equivalent combination of education and experience. Minimum 3-5 years of administrative and/or customer service experience.ClearanceTop Secret/SCI clearance Special Note:The position is contingent upon candidate's ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.Government or customer site-specific requirements may include, but are not limited to, proof of full COVID-19 vaccination status, except in circumstances where a candidate is legally entitled to an accommodation Company Policy: MAG Aerospace (MAG) is an Equal Opportunity/Affirmative Action Employer and is committed to Diversity and Inclusion. We encourage diverse candidates to apply to our positions.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.Click below for the "EEO is The Law" and "Pay Transparency Nondiscrimination" supplement posters. MAG Aerospace (MAG) is committed to providing an online application process that is accessible to all, including individuals with a disability, by offering an alternative way to apply for job openings. This alternative method is available for those who cannot otherwise complete the online application due to a disability or need for accommodation.MAG provides reasonable accommodation to applicants under the guidance of the Americans with Disabilities Act (ADA), Section 503 of the Rehabilitation Act of 1973, the Vietnam-Era Veterans' Readjustment Assistance Act of 1974, and certain state and/or local laws. If you need assistance due to a disability, please contact the MAG Aerospace Recruiting or call (703) 376-8993.