Human Resources (HR) Associate - Project HR (Grade 5)/ Senior HR Associate - Project HR (Grade 6)

Bethesda, MD
Jun 26, 2022
Jul 11, 2022
Full Time
Job Title/Grade : HR Associate - Project HR (Grade 5) Senior HR Associate - Project HR (Grade 6) Reports to: Senior Manager, Project HR Department : Global Workforce - Human Resources (US) Work Location: Bethesda, Maryland Date : May 10, 2022 Function of the Team: The Project HR team is part of the US based Human Resources team. Project HR provides consultative HR services to projects around the world implemented by DAI's US based business units. These services include employee relations assistance, general advice on employment mechanisms, country compensation plans (CCPs), and HR operations and procuredures. The Project HR team collaborates closely with the other HR teams, project management teams, and business development teams. Function of the Position: The HR Associate provides administrative support to the Bethesda based Project HR team on a wide range of projects and activities to increase the overall effectiveness of the Project HR function. Roles and Responsibilities: Project HR Support Provide administrative, logistical and other support for Project HR special projects. Coordinate with project and new business teams on their Country Compensation Plan (CCP) needs and due dates. Assist Project HR managers in CCP development. Monitor and update CCP tracker, HR CCP folders and Country Resources SharePoint page to ensure most up-to-date information is posted. Review, process or draft a variety of employment action letters such as demobilization letters, RCE/Benching letters, and secondment/offer letters. Schedule and coordinate new employee orientation for expatriate and third-country national employees working on projects. Conduct research on a variety of topics such as country labor laws, global market salary data, USG employment compliance, USAID regulations, etc. Update and maintain Project HR SharePoint page and department electronic filing system. Serve as a back-up contact person in the absence of Project HR team members. Create and coordinate an intake process for employee questions. Collaborate and liaise with team members across the HR department and other business units. General HR Support Process IT Support requests for approval for access to individual email inboxes and group email inboxes. Respond to requests for visa-related employment verifications and candidate eligibility for rehire. Update weekly employment tracker and other departmental trackers. Support the development of Standard Operating Procedures, PowerPoint presentations, and other departmental documents. As requested, place orders for compensation surveys and/or other HR resources, and ensure that corresponding invoices are processed for payment in a timely manner. As needed or requested, provide administrative support to other members of the US based human resources team. Additional responsibilities as deemed necessary. Qualifications: Minimum Qualifications: Grade 5: Minimum of 2 years of professional experience and a bachelor's degree Grade 6: Minimum of 3 years of professional experience and a bachelor's degree. Must be self-directed with a strong sense of urgency. Impeccable customer service orientation. Excellent organizational skills, able to priorize a large volume of assignments with changing and/or competing deadlines. Able to be a problem solver, with demonstrated experience defining problems and offering solutions. Able to handle confidential information with discretion. Able to work as part of a decentralized team with minimal oversight. Good written and oral communication skills, with the ability to communicate complex or technical information clearly, and tailor communication style to diverse audiences. Able to build and maintain good working relationships with staff at all levels of the organization and external clients from diverse backgrounds. Proficient in Microsoft Office Word, Excel, PowerPoint and SharePoint. Able and willing to travel to any country where DAI currently operates or may wish to operate barring times when DAI Global Security has deemed travel unsafe. Willing and able to adjust work schedule, if needed to support teams located in different time zones/countries. Equivalent education and experience will be considered. Preferred Qualifications: General understanding of HR in an international context. General understanding of HR in a US Government contracting context. Prior experience working with databases and HRISs to manage information. Prior experience coordinating activities that require input from a variety of sources. Professional proficiency in a second language (Spanish, Arabic and/or French preferred). Supervisory Requirements : None FLSA Status: Exempt DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks. DAI is an equal opportunity/affirmative action employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. DAI requires COVID 19 vaccinations subject to accommodation required by law. Are you a returning applicant?

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