Billing Coordinator

Palmer Legal Staffing
Washington, DC
Jul 01, 2022
Jul 08, 2022
Program Manager
Full Time
Title: Billing CoordinatorCompany: Palmer Legal StaffingLocation: Washington, DC (Hybrid)Status: Direct HireSalary: DOE Local Candidates Only About the Role and Firm:A DC Law Firm is seeking a Billing Coordinator to join their team. This person is responsible for bill preparation and management of inventory; interface with Partners, clients and vendors in managing electronic billing regulations and requirements; and will work on ad hoc projects within the billing department. The Billing Coordinator will develop smooth working relationships with Partners, administrative assistants and members of the billing team. They will interface with CFO and management. The role is Monday-Friday, 9:00 am 5:30 pm, and the candidate must be flexible for paid overtime. It is a hybrid role. MUST HAVE PREVIOUS LAW FIRM BILLING EXPERIENCE OR WILL NOT BE CONSIDERED.What You'll Do:Print and distribute Proformas. Follow-up with Billing Partner regarding unbilled charges, especially those over 30 days.Prepare monthly narrative and detailed bills. Carefully observe and apply discounts ensuring adherence to client requirements; check discounts applied by the accounting system; follow up with partner/reviewer to ensure timely review and transmittal to clients.Edit time records, maintain and file documentation for adjustments in a timely manner; develop awareness of repetitive adjustments; suggest ways to improve the time-keeping and adjustment process.Send bills to clients via mail or email attachments, as well as submitting bills electronically using client-assigned vendors. In cases where the Partner sends out bills directly, ensuring the communication sent along with the bills are provided to accounting or that accounting is cc'd when sending.Manage workflow and coordinate and monitor the activity of administrative assistants who have access to directly edit time entries and distribute bills to clients.Work with rate tables and client arrangements. Maintain information with respect to client-specific rates, discounts, disallowed charges and required task coding.Separately as it relates to electronic billing, manage submission of timekeepers for rate approvals; communicate and troubleshoot billing issues with attorneys/administrative assistant; track bill rejections and coordinate resubmissions; track timing of approval and payment of bills.Actively monitor client receivables and aging thereof. Work with management to monitor unallocated funds and expedite application to WIP and AR.Maintain professional and consistent communications with the firm's clients regarding their billing.Act as a resource to the billing department to provide ad hoc and standard reporting for requests that come from clients and partners. Learn and utilize the reporting tool Tableau and combined with Excel become the go to person for client billing related requests. Liaise with Financial Systems group for assistance and training when needed.Provide support and assistance to fellow billing coordinators as needed.Job Requirements:Four year college degreeExperience working in a billing department for a law firm or professional services firm. Experience working with Elite Enterprise.Knowledge of Word and Advance knowledge of ExcelAbility to work with limited supervision and follow up on problem areas.Ability to recommend and implement solutionsStrong oral and written communications skillsDemonstrate good judgement and initiativeStrong math skillsStrong interpersonal and organizational skills a plusWork well in a team environmentA self-starter and have the ability to self-motivateAbility to sit at a computer for long periods of time.How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the DC area.Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a "number"A' !Visit and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.