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Office Manager

Employer
Lennar Homes
Location
Columbia, MD
Closing date
Jul 17, 2022

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Industry
Other
Function
Management, Program Manager
Hours
Full Time
Career Level
Experienced (Non-Manager)
Overview: This position will be responsible for providing high-level administrative support to the Division and act as Office Manager for the division, by assisting division management with day to day office functions. Responsibilities: Manage all aspects of the day to day functions of the Division, including management of the front desk and all on and offsite meetings.Perform clerical duties on a daily basis such as answering phones, filing and typing documents Responsible for upkeep of reception area and office presentation, as well as storage areas Manage and maintain ample kitchen inventory such as refreshments, snacks and paper goodsEffectively communicate with others and solve problems on a daily basis Facilitate mail, Fed Ex and UPS processArrange for purchase, service and maintenance of all office equipmentDevelop processes and efficiencies for routine office management, supply ordering, etc.Order supplies and ensure supplies are in stock at all timesOrder name badges, business cards and all necessary electronic equipmentOversee and coordinate office renovations, relocations, etc. Ability to operate and trouble shoot standard office equipmentServe as the main contact for the Management Company (pest control, elevator problems, room temps, ceiling lights out, etc)Address shared space concerns (cleaning refrigerator,etc)Handle company phone system - name to extension updates, greeting updatesManage milestone tracking for all new community openings and serve as central communication source for all departments relative to new community milestone statusDaily coding of utility invoices and resolving any utility issuesResearch, plan and procure all division events such as the holiday party, trade partner meetings, team building events, division outings, internal department meetings, etc.Coordinate and assemble all necessary documentation for Quarterly Ops MeetingsSupport Division President on all administrative tasks and special projects as assigned, including but not limited to drafting memos, managing a tick file and shared calendar, completing expense reports, disseminating Serve as Division HR Liaison to our Regional HR team. This includes but is not limited to opening OJR's, coordinating/communicating termination dates and leading/administering all new associate on boarding at the Division office#CB #LI-ML1 Qualifications: High School Diploma or GED requiredMinimum of four years office management experience in a professional atmospherePrior supervisor experience Highly PC proficient, including Microsoft Office, Word, Excel and PowerPointMust be diplomatic, thorough, customer-service minded, detailed and professionalAbility to interact professionally with all levels of management, division associates, Corporate associates, customers, outside entities, etcImpeccable communication skills & phone etiquetteMust be able to handle multiple tasks while working under pressure to meet simultaneous deadlinesWorking knowledge of standard office equipment such as copiers, printers, fax machines, etc. Type: Regular Full-Time

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