Benefits Coordinator

Gaithersburg, MD
Jul 01, 2022
Jul 08, 2022
Program Manager
Full Time
If you find science, speed, and success exhilarating, you have come to the right place. Novavax, Inc (Nasdaq:NVAX) is a biotechnology company that creates transformational vaccines that address some of the world's most pressing infectious diseases. We have more than a decade of experience contending with some of the world's most devastating diseases, including COVID-19, seasonal influenza, RSV, Ebola, MERS, and SARS. Hard-won lessons and significant advances illustrate that our proven technology has tremendous potential to make a substantial contribution to public health worldwide. Our scientists are committed to developing vaccine candidates for some of the world's toughest viral threats by utilizing the power of our innovative recombinant nanoparticle vaccine platform. Our vaccine technology combines the power and speed of genetic engineering with the immunogenicity enhancing properties of our Matrix-MA$ cents A cents € zA' cents adjuvant to efficiently produce highly immunogenic particles targeting some of the most pressing viral infectious diseases. Novavax, Inc. is headquartered in Gaithersburg, Maryland with additional facilities in Uppsala, Sweden and Bohumil, Czech Republic. Summary of the Position : The Benefits Coordinator functions at the core of the Benefits team, ensuring day-to-day administration of benefits operate accurately and efficiently. The Coordinator will partner closely with the Legal, OCOMM, Payroll, and HRBP teams as well as the external partners. Communication : Liaise between other HR units and Novavax departments (OCOMM, Finance, Legal, HRBPs, etc.) on intranet maintenance, annual compliance postings, benefits collateral, communication initiatives, etc., Conduct new hire benefits orientation Prepare and setup meetings designed to help employees obtain information and understand company benefits and other related incentive programs Administration : Manages Novavax Benefits/HR Department inbox for benefit related questions, assists employees in enrolling in benefits, locating requested resources on intranet, and addressing errors or discrepancies found Assist employees in filing health, dental, life, and all other related and deferred benefit claims EOI/HSA verifications and updates within vendor portal and benefits administration portal Reviews QLE and enrollment details in HRIS for approval and necessary employee communication for completion Schedules internal and external meetings, takes notes during meetings Liaise with Finance, IT, and Legal on managing the vendor process Purchase Orders, Purchase Requests, entries into SAP, etc. Review, reconcile, and submit vendor invoices for processing and ensure timely payment. Other Responsibilities : Participate in benchmarking surveys Support annual open enrollment activities and COBRA administration Assist with standard compliance activities and data/enrollment audits Evaluate and make recommendations on the internal processes to reduce costs and increase efficiency Additional duties and responsibilities as assigned. Qualifications : Bachelor's degree in human resource management or related field and one to three years related Human Resources or employee benefits administration experience. PHR or SHRM-CP a plus Sound knowledge of the Regulatory and Legislative imperatives and impacts related to benefits programs (Sec 125, ERISA, 409A, HIPAA, etc.) High-level proficiency with HRIS (ADP/ UKG Pro), Microsoft Office; Strong attention to detail with excellent organizational skills Working in fast paced environment Excellent interpersonal, problem solving, organizational, and analytical skills. Evaluate current processes and focus on process improvements Experience administering both global and international health plans a plus Novavax offers a base salary, annual bonus, equity grants, professional career development/growth opportunities, and a comprehensive benefits package including medical, dental, vision, Rx, STD, LTD, Life, Optional Life, 401(k) plan. Equal Opportunity Employer/Veterans/Disabled Novavax is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law. Except where prohibited by applicable state law, this position requires that you be fully vaccinated against COVID-19 unless you need a reasonable accommodation or qualify for an exemption. #LI-VN Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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