Head of Contracting Activity (HCA)

Employer
USAJobs
Location
Washington, D.C
Posted
Jul 06, 2022
Closes
Jul 09, 2022
Function
Administrative
Hours
Full Time
Duties

ABOUT THE POSITION

The HCA is principally responsible for the management, development, implementation and assessment of contract policies and procedures consistent with the guidelines in alignment with HHS and other Federal agencies.

The HCA develops, within the existing legal and regulatory framework, procurement policies, procedures and operating instructions tailored to meet the specific needs of all programmatic activities within ASPR.

The HCA plans, develops, and establishes the contractual strategy for project acquisitions. Develops a pre-negotiation position, determines the types of contracts and negotiation authority to be used, and prepares justifications.

The HCA functions as lead during crosscutting contract negotiations with other related agencies, private entities, utilizing other contacting personnel on projects as required. The incumbent coordinates with legal counsel, audit, and subordinate activities.

The HCA performs the necessary contract management activities consistent with Federal Acquisition Regulations (FAR) guidance and contractual agreements. Interprets contract provisions of contractors and agency officials, and provides appropriate advice and guidance, using mature judgment and defending all actions taken.

The HCA establishes published guidelines for use of staff and program offices, setting forth procurement lead-times for each type of requirement handled.

The HCA, as a contracting officer with unlimited signature authority, serves as the ASPR's Chief Contracting Officer, negotiator, and project coordinator responsible for the pre-award and post award contracting function involving highly specialized procurements of significance and sensitivity in support of the development and acquisition of ASPR programmatic missions.Performance of the function requires knowledge of all types of contracting from fixed price through cost reimbursable contracts.

The HCA serves as advisor to the, Director of Office Executive Management (OEM), in procurement planning meetings. The incumbent advises program officials of the procurement objectives to be used and assists in the preparation of the statement of work.

The HCA conducts continuous surveillance and evaluation of the procurement program to assure that functions, goals, priorities, and procedures of the program are being met. The incumbent maintains a continuing interchange of information in the form of reports, statistics, and commentaries and coordination of activities with the OEM. The HCA represents the agency as the project's contractual authority at conferences and meetings.

Assists the ASPR in assuring that the conduct of ASPR's administrative and financial management activities, including budget, finance, personnel, organizational methods, grants, contracts, procurement and property, records, and similar support activities, are efficient, effective, and accountable.

Provides direction in formulating, developing, and shaping ASPR short and long- range management and service improvement activities to continuously improve workflow for ASPR. Institutes processes to prevent unnecessary duplication among offices in ASPR.

Assesses ASPR's work status to evaluate and ensure overall effectiveness, efficiency, and productivity, identifying problem areas related to implementation of plans and goal achievement in order to make decisions on alternate courses of action.

Requirements

Conditions of Employment

  • This employer participates in the E-Verify Program
  • U.S. Citizenship is required
  • Subject to satisfactory security and suitability determinations
  • New appointees must successfully complete a 1-year probationary period
  • Must pass a pre-employment drug test; random testing after appointment
  • This is a career position in the SES. Unless the selectee is already a member of the SES with career status or has successfully completed an SES Candidate Development Program certified by OPM.
  • Executive qualifications must be approved by OPM before appointment can be effected. If you are selected, you will be responsible for working with an HHS Executive Consultant, or QRB Writer to develop an ECQ narrative for submission to OPM
  • You must meet the qualification requirements of this position no later than the closing date of the job opportunity announcement.


Qualifications

As a basic requirement, applicants must demonstrate progressively responsible leadership experience that is indicative of senior executive level managerial capability and directly related to the skills and abilities outlined under the Mandatory/Technical Qualifications and Executive Core Qualifications listed below. Typically, experience of this nature will have been gained at or above the equivalent of the GS-15 grade level in the Federal service or its equivalent with state and local government, the private sector, or non-governmental organizations. Failure to meet this basic qualification requirement and all executive and technical qualification factors will automatically exclude you from further consideration.

All competitive candidates for SES positions with the Federal Government must demonstrate leadership experience indicative of senior executive level management capability. To meet the minimum qualification requirements for this position, you must show in your resume that you possess the Fundamental Competencies, five Executive Core Qualifications (ECQs), and the Mandatory Technical Qualifications (MTQ's), listed below. It is recommended that your resume emphasize levels of responsibility, scope and complexity of programs managed, and program accomplishments and results.

Fundamental Competencies:

Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, and Public Service Motivation.

Executive Core Qualifications (ECQs):

1. Leading Change: The ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

2. Leading People: The ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

3. Results Driven: The ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

4. Business Acumen: The ability to manage human, financial, and information resources strategically.

5. Building Coalitions: The ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

Mandatory Technical Qualifications (MTQ's):

This position also requires that you possess MTQ's that represent knowledge, skills, and abilities essential for success in this role. The following MTQ's must be evident in your resume.
  • Demonstrated expert executive and managerial skills to provide leadership in planning, developing, implementing, and monitoring policy, program plans and initiatives, and using effective monitoring systems for critical initiatives.
  • Demonstrated experience knowledge to perform the necessary contract management activities consistent with Federal Acquisition Regulations (FAR) guidance and contractual agreements.
  • It is STRONGLY recommended that you visit the following Office of Personnel Management (OPM) webpage for more information regarding the Fundamental Competencies and ECQs.

    https://www.opm.gov/policy-data-oversight/senior-executive-service/executive-core-qualifications/#url=Overview

    IF SELECTED, you will be required to complete an ECQ package by drafting narratives for each of the ECQs and be certified by an OPM Qualifications Review Board (QRB) in order to be placed in this position. If you are currently serving in a career SES appointment, are eligible for reinstatement into the SES, or have successfully completed an SES Candidate Development Program approved by the Office of Personnel Management (OPM), you WILL NOT need to draft the ECQs.

    Education

    There is no positive education requirement for this position.

    Additional information

    Salary for Senior Executive Service positions varies depending on qualifications. The annual salary range may be found at the top of this announcement. This position may be eligible for performance bonuses and performance based pay adjustments.

    Probationary Period:

    An individual's initial SES career appointment becomes final only after the individual successfully completes a one year probationary period.

    Standards of Conduct/Financial Disclosure

    HHS inspires public confidence by maintaining high ethical principles, and all Federal Government employees are subject to the conflict of interest statutes and regulations, including the Standards of Ethical Conduct , that govern activities with outside organizations and reporting financial holdings. The Ethics in Government Act, PL 95-521 also requires the applicant selected for this position to submit a Public Financial Disclosure Report, OGE-278 , prior to assuming the SES position, annually, and upon termination of employment.

    Security and Background Requirements

    If not previously completed, a background security investigation will be required for all appointees .

    Equal Opportunity Employment

    Equality is held as one of the most important values at HHS. Selection for this, and any other position, will be based solely on merit. HHS does not discriminate based on race, color, religion, sex, national origin, political affiliation, marital status, sexual orientation, physical or mental disability, age or membership or non-membership in an employee organization, or any other non-merit factors.

    If applying online poses a hardship to you, you may submit your application by contacting BreAnna Stewart .

    Reasonable Accommodation Policy Statement

    Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact: BreAnna Stewart . Requests for reasonable accommodation will be made on a case-by-case basis.

    Veteran's Preference

    Veteran's Preference does not apply to the SES.

    Selective Service

    As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.