Human Resources Specialist Trainee (Pathways Intern), MC-299-5

Employer
USAJobs
Location
Washington, D.C
Posted
Jul 06, 2022
Closes
Jul 09, 2022
Hours
Full Time
Duties

  • Works in a developmental capacity performing assignments and completing training, both of which are aimed at preparing the incumbent to gain the knowledge and skills necessary to perform recruitment and staffing activities.
  • Supports the processing of personnel actions and recruitment and staffing activities.
  • Processes the full range of recurring official personnel actions in accordance with human resources laws, rules, and regulations and internal operating procedures.
  • Reviews personnel action requests for accuracy; follows up on suspense dates; codes and inputs personnel data into an personnel/payroll system; checks accuracy of computer generated actions; uploads electronic files; answers questions regarding the status of pending actions; and resolves processing errors/problems.
  • Assists with recruitment activities, drafts various Pathways and volunteer vacancy announcements.
  • Coordinates with the diversity and inclusion team for outreach events with schools.
  • Determines qualifications for initial appointments of students; prepares student referral lists; responds to applicant questions; and answers routine training questions.
  • Provides administrative support to specialists in all areas of recruitment and staffing; prepares letters and memos; and initiates background security checks and assists with the on-boarding process for all new employees.
  • Assists higher graded personnel with special projects, or assignments.
  • Performs other related duties assigned.


Requirements

Conditions of Employment

  • US Citizenship Required
  • Must be able to successfully complete a background investigation


Qualifications

Applicants must be current students pursuing a degree or certificate in a qualifying educational institution with an overall GPA of 2.0 or higher AND maintain at least a half time or full-time course load, and

In addition to meeting the eligibility requirements above, applicants must possess the experience requirements as follows:

To qualify for pay band 5 (GS-7) you must meet the following:

Applicants must possess one (1) year of specialized experience equivalent to at least the GS-5 level or its non-Federal equivalent that demonstrates experience: providing administrative support for human resources programs; providing support, researching and explaining rules, regulations, and policies regarding human resources programs; experience with office automation software such as word processing, database, spreadsheets, and desktop publishing programs; and experience drafting written materials such as correspondence, reports or other formal documents for higher level review. NOTE: Please ensure that this experience (MM/YY and hours worked per week) is included in your resume.

OR
Bachelor's degree with Superior Academic Achievement (SAA) for two-grade interval positions

OR Completion of one full academic year of graduate education

OR completed a 5-year program of study of at least 160 semester hours leading to a Bachelor of Human Resources or in a closely related field (ex. finance, business administration, management, organizational development, education or information technology) in a qualifying educational institution and experience as a Human Resources Assistant equivalent to grade GS-5 or higher that may be creditable towards 1 year of experience.

OR Equivalent combination of education and experience are qualifying for this grade level.

To qualify for pay band 5 (GS-9) applicants must meet the following:

Applicants must possess one (1) year of specialized experience equivalent to at least the GS-7 level or its non-Federal equivalent that demonstrates experience: processing actions and providing administrative support for human resources programs; providing support, researching and explaining rules, regulations, and policies regarding human resources programs; experience with office automation software such as word processing, database, spreadsheets, and desktop publishing programs; and experience preparing human resources documents such as correspondence, vacancy announcements, reports or other formal documents for higher level review. NOTE: Please ensure that this experience (MM/YY and hours worked per week) is included in your resume.

OR
Two (2) years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree.
OR
Equivalent combination of education and experience are qualifying for this grade level.

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as described above.

Education

  • For qualification purposes, an academic year is computed as follows:
  • At the undergraduate level, successfully completed education that has not led to possession of a degree is credited based on its relationship to 120 semester hours or 180 quarter hours. For example, 30 semester hours or 45 quarter hours is comparable to 1 year of undergraduate education. Four years of progressive study or 120 semester hours meets the degree requirements. Additional credit cannot be given for duplicate course work.
  • For study at a business or technical school, 36 weeks of study (20+ classroom hours per week) is comparable to 1 academic year above high school.
  • An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information cannot be obtained from the school, 18 semester hours or 27 quarter hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended.
  • When academic credit is expressed in contract months, units, or other terms that differ from conventional semester or quarter hours, it is the responsibility of the applicant to provide an interpretation of such credits from the appropriate institution in order to equate them to the semester or quarter hours specified in the standard.


Additional information

  • Applicants must provide documentation from the educational institution verifying current enrollment with at least a half time or full-time course load. This documentation may be a Current Enrollment Verification Certificate or a statement of current enrollment or acceptance letter (which verifies all of the required information).
  • Selectee must sign a Participant Agreement that sets forth the expectations for the program.
  • Selectee will have an Individual Development Plan (IDP) that will include at least 40 hours of formal, interactive training each year of the program.
  • Selectee will receive mentorship throughout the program.
  • Eligibility requirements for conversion to a permanent or term position. Interns must:
    Complete at least 640 hours of work experience acquired through the Internship Program prior to or concurrent with completion of academic requirements.
  • Complete their educational requirements (as specified in the announcement).
  • Meet the Office of Personnel Management's qualification standard, including any applicable positive education requirement and/or selective placement factors and any other special qualifications requirements and conditions of employment (e.g., medical standards) appropriate for the specific competitive service position to which the intern will be converted.
  • Successfully complete all the requirements of the Internship Program as defined in the agency-participant agreement.
  • Perform their job successfully as documented through performance evaluations and/or completion of an Individual Development Plan (IDP).


  • Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.
  • Pay: Your pay will be set within the range specified in this vacancy announcement and will be based on your qualifications, education, experience, training, and availability of funds.
  • The recommended salary may be at any point in the range listed for this vacancy.
  • Selection at a lower pay band level does not guarantee promotion to the full performance level, nor is the promise of promotion implied.
  • DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.
  • Selectee may be required to complete a Public Financial Disclosure Report (OGE Form 278) or a Confidential Financial Disclosure Form (OGE 450).
  • Probationary/Trial Period: You may be required to serve a one-year probationary/trial period.
  • The selectee may work a full-time work schedule during the summer. Based upon organizational needs, availability of funding, and the student's academic schedule, the candidate may work a part-time schedule as long as the work schedule does not interfere with their academic requirements and schedule.