Program Specialist GS-0301-09/11 FPL 11 (MP)

Employer
USAJobs
Location
Washington, D.C
Posted
Jul 04, 2022
Closes
Jul 07, 2022
Function
Program Manager
Hours
Full Time
Duties

APPLICATION LIMIT: This vacancy announcement is limited to the first 50 applications received and will close at 11:59PM Eastern Time on the day that we receive the 50th application, or at 11:59PM Eastern Time on the listed closing date, whichever occurs first.

We encourage you to read this entire vacancy announcement prior to submitting your application.

As a Program Specialist, GS-0301-09, you will be responsible for:
  • Knowledge of organizational practices and policies and program/management operations sufficient to conduct research, locate and assemble background material for the supervisor's use, and to respond to substantive inquiries from a variety of sources.
  • Performs special assignments/projects for the Transportation services team. This involves the preparation of reports, analyses, and recommendations. Personally, briefs the Transportation Services Branch (TSB) Branch manager and team, giving advice to be considered in arriving at a decision or course of action.
  • Services as the co-COR and manages the daily oversight and operation of the Departments Transit Subsidy program. This includes managing and responding to inquiries via the Office of Finance and Operations (OFO) Customer Service Help Desk, TRANServe Department of Transportation (DOT) Transit Database, and Office of Finance and Operations Management Services (OFOMS) Transportation Services email box.

As a Program Specialist, GS-0301-11, you will be responsible for:
  • Serves as the backup to the primary Contracting Officer Representative (COR) and co COR. Reviews program plans for the Transit and Parking programs to ensure that requirements from each program are met daily, monthly and annually. Develops pertinent factual data and revises guideline material for the Parking and Transit programs to ensure clarity for the users. Obtains pertinent information about a designated area of operation and takes steps to correct deficiencies.
  • Negotiates agreements to correct inadequacies revealed in the evaluation process. Normally, the issues concerned are not controversial. Develops, plans, designs, and documents for implementing information systems as they relate to Transportations programs. Manages the day- to-day operations of the Department of Education's Transit Benefits and Parking programs. The duties include, but are not limited to, and responding to inquiries via the Office of Finance and Operations (OFO) Customer Service desk database, Department of Transportation (DOT) TRANServe Transit Database, Parking and Tracking system (PATs), Human Resources payroll office, SharePoint and the Office of Finance and Operations (OFO) Transportation Services email box. The incumbent will be expected to assist participants of the program by telephone, in person, and/or virtually.
  • Incumbent is responsible for executing all facets of fund control expenditures by developing and implementing the required funding documents to include interfacing with Principal Office Executive Officers, the Budget Administrator, and the Department of Transportation (DOT) Account Manager. Interfaces with the Department of Transportation (DOT) Account Manager to track budgetary documents related to the Transit Benefits Program that may affect the issuance of benefits.
  • Develops and provides monthly expenditure reports to Principal Office Executive Officers and reconciles discrepancies reported with Department of Transportation Account Manager to ensure accuracy of Transit Benefits database. Coordinates annual transit recertification process by reviewing and processing participant applications for accurateness upon approval via the Executive Officers, then working with Department of Transportation (DOT) to ensure processing deadlines are met.
  • Researches and gathers information and interprets data and correlates large amounts of narrative and statistical information in response to priority policy issues and special initiatives that emanate from Education. Information is gathered from a wide variety of sources within the Education program and staff offices. Selects and summarizes data and writes and updates the material in response to special requests.
  • Develops and maintains databases using various data in Microsoft Access, PowerPoint, and Excel.


Requirements

Conditions of Employment

  • Males 18 and over must be registered with the Selective Service.
  • You may be subject to serve a one-year probationary period.
  • Relocation will not be paid.
  • Must be a US Citizen
  • Background investigation may be required.


You must meet all qualification requirements within 30 days of the closing date of this vacancy announcement.

If you are a current federal employee, you must meet all time-in-grade and time-after competitive appointment qualifications within 30 days of the closing date of this vacancy announcement. To verify that you meet these requirements, we will review your responses to the core eligibility questions on the occupational questionnaire, as well as your submitted resume and required documents. To make an accurate determination, you will need to include on your resume your federal position title, pay plan, occupational series, grade level, agency, dates for which you held the grade level (stated as MM/YYYY to MM/YYYY, OR MM/YYYY to PRESENT), and total hours worked per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Qualifications

Minimum Qualification Requirements

You may meet the minimum qualifications for the GS-09, if you possess the specialize experience, education, or a combination of the two.

Specialized Experience for the GS-9

One year of experience in either federal or non-federal service that is equivalent to at least a GS-07 performing two (2) out of three (3) of the following duties or work assignments:

1. Experience in designing, developing, documenting, information systems using platforms as the Microsoft office suite for daily use.

2. Experience assisting in the management of transportation programs relevant to employee use.

3. Experience in the development and analysis pertinent to requirements for the operation of transportation programs.

OR

EDUCATION (see EDUCATION SECTION of the vacancy announcement)

OR

A combination of both education and experience in which the total percentages must equal at least 100 percent to qualify an applicant for that grade.

Knowledge, Skills, and Abilities (KSAs)
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).

1. Knowledge of administrative principles, concepts, and methodologies (federal and/or private sector)sufficient to plan and carry out difficult and well-precedented projects.

2. Skill in oral and written communications sufficient to explain findings and recommendations.

3. Ability to gather information, identifying and analyzing issues, and developing recommendations to resolve problems of effectiveness and efficiency of work operations within Transportation Services.

Specialized Experience for the GS-11

One year of experience in either federal or non-federal service that is equivalent to at least a GS-09 performing two (2) out of three (3) of the following duties or work assignments:

1. Experience with the Budget formulation processes.

2. Experience with the development, planning, and/or designing of documents for implementing information systems as they relate to Transportations programs.

3. Experience as a Contracting Officer's Representative and providing direction to team members on the rules and regulations of transportation programs.

OR

EDUCATION (see EDUCATION SECTION of the vacancy announcement)

OR

A combination of both education and experience in which the total percentages must equal at least 100 percent to qualify an applicant for that grade.

Knowledge, Skills, and Abilities (KSAs)
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).

1. Knowledge of program objectives and requirements sufficient to develop, adapt, and apply new techniques and methods to solve problems, improve effectiveness, and provide technical assistance to customers.

2. Ability to apply well-established program operations, techniques, and methods to identify and recommend solutions to problems.

3. Knowledge of the principles, techniques, and methods applicable to the program's subject-matter sufficient to conduct operational, evaluation, and improvement projects.

4. Knowledge of practices and policies and program/management operations sufficient to conduct research, locate and assemble background material for the supervisor's use, and to respond to substantive inquiries from a variety of sources.

5. Ability to develop and compile a variety of administrative reports to meet specific requests.

Education

You may meet the minimum qualifications of this position by meeting the following education options.

(GS-9)

Two years of graduate education (beyond a bachelor's degree).

or

A master's degree or equivalent degree. or

LL.B. or J.D., if related

or

A combination of specialized experience and education that when taken as a percentage of the required education and experience total 100% or more.

(GS-11)

Ph.D.

or

equivalent doctoral degree

3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related

or

A combination of specialized experience and education that when taken as a percentage of the required education and experience total 100% or more.

Foreign Education:

Education completed in foreign colleges or universities may be used to meet education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. If you are using foreign education to meet qualification requirements, you must submit a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, please click Foreign Education .

Additional information

Veterans' Career Counseling: If you are a veteran interested in receiving tips on preparing a Federal resume and/or how to prepare for an interview, you may email sro_recruiting@ed.gov to schedule a session with a career counselor ("Veterans Counseling Session" should be placed in the subject line of the email).

Student Loan Default: If selected for this position, we will verify that you have not defaulted on any loan funded or guaranteed by the U.S. Department of Education. If you are found to be in default, we will contact you to make arrangements for repayment prior to making an official offer of employment.

Suitability and Investigation: If selected for this position, you will be required to complete the Declaration for Federal Employment (OF-306) to determine your suitability for federal employment and successfully complete a pre-appointment investigation/background check.

Non-Essential: This position is considered non-essential for purposes of reporting to work during federal government closures.

Financial Disclosure: This position does not require financial disclosure.

Telework: This position is telework eligible. Telework must be requested and approved by the supervisor.

Bargaining Unit: This position is included in the bargaining unit.

Selections: Agencies have broad authority under law to hire from any appropriate source of eligible(s) and may fill a vacancy in the competitive service by any method authorized. We may make additional selections from this vacancy announcement within 90 days from the date the selection certificates are issued, should vacancies occur. We may also share selection certificates amongst program offices across the agency.