Safety Certification Contract Specialist

Location
Washington D.C
Posted
Jun 30, 2022
Closes
Jul 07, 2022
Ref
220531
Hours
Full Time
MARKETING STATEMENT The Office of Safety Certification & Engineering (OSCE) is looking for the perfect candidate to assist in managing service contracts for the Department of Safety. This position is well suited for a candidate who is knowledgeable in acquisition planning, management, and contract compliance. This is a fantastic opportunity to be a part of WMATA's emerging Safety Management System (SMS).

MINIMUM QUALIFICATIONS

Education
  • Bachelor's Degree in Business Administration, Finance, Accounting, Economics, Supply Chain Management or a related field.
    • In lieu of a Bachelor's degree, a high school diploma/GED and four (4) years of experience developing statements of work, requirements gathering and other contract administration and vendor oversight activities, in addition to the experience stated below, will be considered
  • Must successfully complete Contracti ng Officer Technical Representative (COTR) training within three (3) months of hire and maintain the qualification as a condition of employment in this job .

Experience
  • A minimum of 5 years' experience developing statements of work, requirements gathering and other contract administration and vendor oversight activities.

Certification/Licensure
  • N/A

Preferred
  • N/A

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

SUMMARY

The Certification Contract Specialist is a key member of the Safety Certification & Engineering team and provides contract support to the Deputy Chief, Safety Certification & Engineering in their mission to provide safety assurance and support of WMATA's Safety Management System (SMS). The incumbent monitors and supports the management of contracts with external parties on behalf of the Office of Safety Certification and Engineering. The incumbent is responsible for scope of work development, cost estimating, purchase order development, budget certification, invoice processing, budget analysis and adjustments, and financial reviews.

ESSENTIAL FUNCTIONS
  • Reports status of assigned contracts while serving as the Contract Officer's Technical Representative.
    • Contract Initiation Phase ,
      • Develops Independent Cost Estimates (ICE), identifies potential vendors/contractors, develops delivery/work schedules, supports Technical Evaluation Teams, approves contract packages, and acts a liaison with Procurement.
    • Post-award Phase ,
      • Responsible for reviewing submittals, monitoring, coordinating with subject matter experts and controlling all phases of contracts by overseeing expenditures, approving invoices, and requesting purchase orders. Manages and coordinates communication between vendors and stakeholders. Review certified payroll from contractor as needed.
  • Analyzes and prepares detailed status reports (contract/construction) containing confidential information regarding Authority estimates for negotiating contracts, estimates for rehabilitation contracts and modifications.
  • Assists in the analyses and appraisal of project activities (i.e. time, cost and quantity criteria) to ensure on-time project completion within approved budget.

OTHER FUNCTIONS
  • Prepares or requests Contract Life Cycle Management Documents. Utilizes WMATA's accounting information systems (PeopleSoft) to retrieve information, produce reports and conduct analyses as required.
  • Reviews funding availability and approves funding packages for modifications, purchase orders, supplemental agreements, and work orders involving capital funds. Assist in the preparation of financial reprogramming documents. Advises the Procurement Office on approval of capital payments to contractor, vendors and consultants.
  • Analyzes maintenance data from computerized sources, statistical reports, and other records and uses the information to assist in the development of appropriate performance standards and productivity requirements.
  • Reviews capital and maintenance daily work reports; clarifies discrepancies and uses information to produce various reports to monitor project performance.
  • Monitors the progression of the contractors work to validate contractor invoices to support proper budget forecasting and prompt contractor payments.
  • Reconciles invoices and produce cost summary reports detailing contractor expenditures, deliverables and invoice payments.

The functions listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:

· Skills and/or behavioral assessment

· Personal interview

· Verification of education and experience (including certifications and licenses)

· Criminal Background Check (a criminal conviction is not an automatic bar to employment)

· Medical examination including a drug and alcohol screening (for safety sensitive positions)

· Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.

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