Associate Project Coordinator - SCM

Location
MD
Posted
Jun 30, 2022
Closes
Jul 13, 2022
Ref
220273
Hours
Full Time
Marketing Statement:

WMATA is one of America's Premier Transit Authorities and serves our Nation's capital impacting the lives of millions of commuters and visitors each year. WMATA has an exciting opportunity for an experienced culture leader looking to play a role in helping shape the future of Metro's Supply Chain Warehousing, and Logistics Office as an Associate Project Coordinator.

The Supply Chain Warehousing and Logistics (SCWL) team supports the warehousing, distribution, inventory control, and logistics needed to keep the buses, railcars, and facilities in service throughout the region. The candidate for this position will report to the SCWL - Business Systems Manager, and will assist in leading SCWL through our transformation objectives in People, Process, Technology, and Infrastructure. This includes assisting with the development of a training and development program for our team members, implementing a warehouse management system, primarily leading contract initiation, and post award phases. An ideal candidate will have a strong understanding of contract submittals, phases of contracts, analyzing, and preparing status reports. The candidate will also have excellent communication and organizational skills to ensure that all stakeholders' needs are clearly understood and addressed, have an ability to work well with a diverse group of individuals and move initiatives efficiently, with the highest level of standards. In addition, having the ability to push the initiative of continuous improvement (Lean Six-Sigma), develop short and long-term solutions to various transformation objectives will be necessary.

MINIMUM QUALIFICATIONS

Education
  • Bachelor's Degree in Engineering, Management, Business Administration, or related field.
    • In lieu of a Bachelor's degree, a high school diploma/GED and a minimum of four 4 years of scheduling and coordinating projects in a transit or maintenance environment may be considered.
  • Must successfully complete Contracting Officer Technical Representative (COTR) training within three (3) months of hire and maintain the qualification as a condition of employment in this job.

Experience
  • A minimum of one (1) year of experience in scheduling and coordinating projects in a transit or maintenance environment.
  • A minimum of one (1) year of experience in monitoring/controlling all phases of contracts, work schedule administration and managing budgets.

Certification/Licensure
  • Must obtain Roadway Worker Protection Level II qualification within the first 30 days of employment and maintain throughout employment in this job.

Preferred
  • Bachelor's Degree in Engineering, Management, Business Administration, or related field.

Medical Group:

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

SUMMARY

The Associate Project Coordinator is responsible for planning, implementing and completing complex multi-discipline administrative activities related to managing the rehabilitation of the Authority's infrastructure to include, capital funding allocations, budgeting, planning, report preparation, data analysis, records maintenance and expenditure approval for capital contracts.

ESSENTIAL FUNCTIONS
  • Reports status of assigned contracts while serving as the Contract Officer's Technical Representative.
    • Contract Initiation Phase ,
      • Develops Independent Cost Estimates (ICE), identifies potential vendors/contractors, develops delivery/work schedules, supports Technical Evaluation Teams, approves contract packages, and acts a liaison with Procurement.
    • Post-award Phase ,
      • Responsible for reviewing submittals, monitoring, coordinating with subject matter experts and controlling all phases of contracts by overseeing expenditures, approving invoices, and requesting purchase orders. Manages and coordinates communication between vendors and stakeholders. Review certified payroll from contractor as needed.
  • Analyzes and prepares detailed status reports (contract/construction) containing confidential information regarding Authority estimates for negotiating contracts, estimates for rehabilitation contracts and modifications.
  • Assists in the analyses and appraisal of project activities (i.e. time, cost and quantity criteria) to ensure on-time project completion within approved budget.

OTHER FUNCTIONS
  • Prepares or requests Contract Life Cycle Management Documents. Utilizes WMATA's accounting information systems (PeopleSoft) to retrieve information, produce reports and conduct analyses as required.
  • Reviews funding availability and approves funding packages for modifications, purchase orders, supplemental agreements, and work orders involving capital funds. Assist in the preparation of financial reprogramming documents. Advises the Procurement Office on approval of capital payments to contractor, vendors and consultants.
  • Analyzes maintenance data from computerized sources, statistical reports, and other records and uses the information to assist in the development of appropriate performance standards and productivity requirements.
  • Reviews capital and maintenance daily work reports, clarifies discrepancies and uses information to produce various reports to monitor project performance.
  • Monitors the progression of the contractors work to validate contractor invoices to support proper budget forecasting and prompt contractor payments.
  • Reconciles invoices and produce cost summary reports detailing contractor expenditures, deliverables and invoice payments.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.

Similar jobs