Systems & Procedures Analyst

Wallops Island, Virginia
Jul 01, 2022
Jul 04, 2022
Full Time

Major duties include, but are not limited to:
  • Assists the local payroll staff in developing payroll procedures required to implement VA policies governing all salary payments and related payroll functions.
  • Provides technical expertise on any payroll matters when existing precedents or guidelines are not available, including unusually difficult transactions and complicated problems that arise from a highly sophisticated computerized payroll system.
  • Monitors financial requirements for the Payroll Units at each facility, ensuring VISN/National deadlines are met and completed in a timely and accurate manner.
  • Assists with training needs for employees in VISN 7 in specific job tasks as it relates to payroll operations.
  • Provides guidance on payroll procedures and policy. Keeps her/his supervisor informed of status and progress of the units, informing her/him of any problems or backlogs, which impact on the effectiveness of the service or the mission of the VISN as a whole
  • Works with the individual facilities to assist with developing functional requirements for payroll processing, administration and Identifies payroll related activities for which delivery can be facilitated through incorporation of guidance into procedures.
  • Performs analytical and evaluative work associated with line and/or program activities.
  • Assists the local facilities with planning, organization. and assignments of work requested by the individual Payroll Sections in the VISN.
  • Conducts spot checks/audits of the work performed by employees of the local Medical Centers to assure high standard of Service Excellence.
  • Assists with training to ensure that all station & are competent to perform duties and receive all mandatory and other training necessary to ensure competency in accordance with JCAHO standards and local policies.
  • Provides on the-job training to employees in accordance with established procedures and in-service training as requested by the local facility, Works with VISN management Medical Center Administration, Finance and Human Resources Management Service to maintain accurate position descriptions and assist with developing performance standard & and accurate position descriptions.
  • Serves as the contact person for the VISN to Internal and external customer payroll processing issues. Responds to inquiries from program officials. Receives telephone inquiries from field stations on payroll matters requiring immediate action.
  • Participates In verification of FTEE levels and budget formulation for the Payroll offices in VISN 7.
  • Responsible for ensuring that the criteria for the Financial Indicators are met timely and accurately.
  • Responsible for assisting the local facilities with issues regarding the quarterly internal Control Certification for Payroll.
Performs other duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level (GS-11) without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 8:00am - 4:30pm EST (subject to change based on agency needs)
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is a virtual position.
Position Description/PD#: Systems & Procedures Analyst/PD01419A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required


Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/01/2022.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify based on your experience and/or education s described below:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: problem solving and training as it relates to financial management programs/services; knowledge of regulations, laws and procedures related to VA financial policies (to include employee travel, timekeeping, agent cashier) and Department of Treasury manuals as it relates to reconciliations and accounting records; identifying and analyzing complex financial transactions; determining financial procedures for desired outcomes; good working knowledge of Microsoft Office, IFCAP/VISTA, PAID, FMS, IPPS etc. OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education or superior academic achievement.
You will be rated on the following Competencies for this position:
  • Communications
  • Computer Skills
  • Customer Service
  • Interpersonal Skills
  • Technical Competence

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is mostly sedentary. Occasionally, light physical effort may be required, such as that involved with walking, stair climbing, and carrying of light office items.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at .


A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: .

Additional information

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified : applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about CTAP eligibility is on OPM's Career Transition Resources website at .

This job opportunity announcement may be used to fill additional vacancies.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .