Office Manager

Fairfax, VA
Commensurate with education and experience
Jul 01, 2022
Aug 23, 2022
Full Time
Office Manager George Mason University's Research and Innovation Initiatives (RII) office invites applications for an Office Manager to help support Mason's growing research enterprise. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. About the Department:Research and Innovation Initiatives (RII) fosters a dynamic, supportive and growing research ecosystem and provides support for the Mason faculty-postdoc-student community through programs, offices, centers and institutes including:Research Development ServicesTransdisciplinary University Research CentersResearch Core FacilitiesInstitute for Biohealth InnovationInstitute for a Sustainable EarthInstitute for Digital InnovationCollectively these organizations are focused on supporting, connecting, communicating about, and convening researchers internally and with external partners. The Institutes are the primary way in which George Mason is organizing and supporting multidisciplinary research in the three identified strategic research areas for the university. Transdisciplinary University Research Centers are multidisciplinary research centers that are chartered at the university level to support targeted research in areas of high impact. Research Development Services assists the Mason research community with the identification of external funding opportunities and the development of high quality proposals, sponsored projects and translational activities. University Core Facilities, including the Office of Research Computing, are cutting edge facilities that are available to all members of the Mason research community. In total, this set of activities and resources are intended to create a vibrant supportive university environment where members of the Mason research community can thrive.About the Position:The RII Office Manager serves as a critical contributor to the overall success of RII, a vital unit in ensuring the university meets its strategic goals related to research. The primary purpose of the position is to handle all business processes professionally and ensure that the activities of the office are well organized and communicated effectively to the campus community. The Office Manager serves as the interface with the Provost's office, other units within the Office of Research, Innovation and Economic Impact (ORIEI), Associate Deans for Research, Department chairs and faculty, and therefore must excel in organization and communication.This position reports directly to the Associate Vice President for Research Innovation and provides support and advice to the office. In addition, the RII Office Manager supports staff in the Institute for a Sustainable Earth (ISE), Institute for Digital Innovation (IDIA) and the Transdisciplinary Research Centers.Responsibilities:Office Management and SchedulingThe Office manager provides daily support for the Associate Vice President for Research Innovation which includes calendar management (meetings, events, travel and office time) and may also provide scheduling support to other RII staff as needed, especially for large, complex and strategic meetings. The Office Manager also oversees daily operation of the RII office to ensure staff have all the resources needed to function efficiently and assists the Office of Research Integrity and Assurance (ORIA) staff as needed.Budget and Purchasing SupportThe Office Manager serves as the primary purchaser for all RII activities (and supports ORIA, ISE, IDIA and Transdisciplinary Centers as needed) including office supplies and time-critical complex purchases in support of research programs. The Office Manager reconciles specific budget items to ensure the fiscal viability of RII financial records. This includes billing and processing of special payments, electronic approval (EA) entry, preparation and tracking of foundation vouchers, and preparation and recording check requests and purchase orders.Personnel SupportThe Office Manager maintains personnel data on specific members of RII and ORIA as needed. In addition to entering electronic approvals (EA) for wage employees and work-study personnel hired by the office, the Office Manager will maintain personnel records such as W9s, annual performance evaluations, training documentation, etc. and assists with onboarding new RII staff including the process of Electronic Personnel Action Forms (EPAF). The Office Manager is responsible for ensuring employee access to systems and buildings has been established and terminated as necessary. The position manages personnel contact information for RII and the Provost Office and performs annual directory updates for the University.Required Qualifications:Knowledge and experience with computer applications including: word processing, spreadsheet, databases, calendar/scheduling and applications relevant to the internet;Detail oriented with exceptional organizational skills and experience with managing multiple tasks;Experience and ability to work collaboratively as part of a cooperative team to solve compliance as well as interoffice issues; andAbility to communicate with staff and faculty with all levels of education. Ability to work well with co-workers.Preferred Qualifications:Direct experience with Banner, eVA, 25 Live, Travel Request, and EPAF systems; andDemonstrated experience in a comparable administrative role and experience at an institute of higher education.

For full consideration, applicants must apply for position number 02189z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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