Subcontracts Administrator

Fairfax, Virginia
Jun 30, 2022
Sep 09, 2022
Full Time
Dewberry is currently seeking an experienced Subcontracts Administrator to work at our corporate headquarters located in Fairfax, VA

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.


  • Maintain a working knowledge of Federal Acquisition Regulations (FAR) and standard commercial procurement practices.
  • Review purchase requisitions for clarity, compliance, detail, completeness, and obtain additional required information; assist requestors in filling out/creating the subcontract required documentation.
  • Prepare and maintain complete Purchase Order and Subcontract files in accordance with FAR policies, Dewberry corporate procurement guidance, and other applicable references to ensure compliance throughout the procurement cycle.
  • Assist with providing training to Dewberry staff on Procurement related topics.
  • Answer questions regarding Dewberry procurement policy and negotiate agreement redlines.
  • Actively manage the procurement process from order placement through receipt of services, subsequent payment of invoices, and closeout.
  • Participate in the invoice approval process to ensure that supplier invoices are in accordance with purchase order terms and conditions and resolve issues as necessary.
  • Participate in proposal process by coordinating actions between Dewberry stakeholders and suppliers.
  • Prepare and submit small business and other reporting as required.
  • Plan, organize, prioritize and perform multiple tasks to perform job functions in an orderly, efficient manner.
  • Work professionally in a team environment and independently as necessary.
  • Provide support and/or requests for support and/or requests for information to co-workers, suppliers and auditors.
  • Prepare and disseminate information to appropriate employees regarding subcontract status, compliance, modification, deviation and termination.
  • Assist in expediting invoices between subcontractors and Accounts Payable.
  • Attend training as necessary to keep current on regulation changes, industry updates, etc.
  • Other duties as assigned.

Required Skills & Required Experience

  • Bachelor degree in Business, Law, Finance, or related field or equivalent experience.
  • 3 to 5 years of progressive experience in subcontract management.
  • Thorough knowledge of and experience working with the FAR, DFARS, and the government acquisition process.
  • Previous experience with the full range of subcontract types, from FFP and T&M to Cost Plus, and from simple to complex.
  • Strong negotiation and pricing skills
  • Excellent communication skills (written, oral, presentation)
  • Frequent use and general knowledge of industry practices, techniques, and standards
  • Thorough knowledge of and ability to effectively use MS Office (Access, Word, Excel, Outlook, and PowerPoint)

Qualifications (Desired):
  • Experience with enterprise wide ERP systems
  • Experience with small business subcontracting plans
  • Experience submitting eSRS and FFATA reporting
  • Experience supporting a Contractor Purchasing System Review (CPSR)

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

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