Proposal Coordinator (Hybrid Work Arrangement)

Expiring today

Rockville , MD
Jun 29, 2022
Aug 09, 2022
Program Manager
Full Time
Westat is an employee-owned corporation providing research services to agencies of the U.S. Government, as well as businesses, foundations, and state and local governments. Westat's research, technical, and administrative staff of more than 2,000 is located at our headquarters in Rockville, Maryland, near Washington, DC.

Westat is committed to building a diverse workforce and a culture of inclusivity, belonging and equity for all. We believe that our greatest strength draws on the different backgrounds, cultures, perspectives and experiences of our employees.

Westat is seeking a detail-oriented and highly organized individual to join its team as a Proposal Coordinator. The Proposal Coordinator works under the direction of the Proposal Manager to facilitate the development and delivery of high-quality compliant proposals, following Westat standards and policies. Excellent communication and judgment skills are needed to collaborate with the proposal team and internal clients.

This role is eligible for a hybrid work arrangement.

Job Responsibilities:
• Contributing to the development of the proposal schedule and then monitoring it through submission.
• Organizing and coordinating with supporting proposal functions, including document production, graphics, editing, and pricing.
• Gathering proposal draft materials, overseeing formatting and production, distributing drafts to the team.
• Requesting and gathering resumes.
• Working with corporate resource systems to gather proposal materials.
• Performing all tasks associated with past performance references and proposal questionnaires.
• Conducting quality and Request for Proposal (RFP) compliance checks.
• Coordinating final production.
• Submitting technical and business proposals and confirming receipt.
• Providing needed support in responding to and submitting follow-up submissions (responses to questions and final proposal revisions.)
• Ensuring proper archiving of proposal materials following submission and through to award.

Basic Qualifications:
• A Bachelor's degree and a minimum of 3 years of experience working on Federal proposals or projects that involve planning and monitoring of schedules, working collaboratively with teams across multiple organizations, and/or assisting with compiling high-quality publications or products.
• Proficient in MS office (Word, PowerPoint, Excel and Outlook)

Preferred Qualifications:
• Knowledge of federal solicitation components and how to interpret them.
• Experience working on RFPs for Federal agencies such as HHS, ED, NIJ, DOT, DOL, USDA.
• Grant application experience a plus.

Westat offers a well-rounded and comprehensive benefits program focused on wellness and work/life balance. Eligible employees may participate in:
  • Employee Stock Ownership Plan
  • 401(k) Retirement Plan
  • Paid Parental Leave
  • Vacation Leave
  • Sick Leave
  • Holiday Leave
  • Professional Development
  • Health Advocate
  • Employee Assistance Program
  • Travel Accident Insurance
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Short Term Disability Insurance
  • Long Term Disability Insurance
  • Life and AD&D Insurance
  • Critical Illness Insurance
  • Supplemental Life Insurance
  • Flexible Spending Account
  • Health Savings Account


Protecting the health and safety of our employees and survey participants is a top priority for Westat. As a federal government contractor, Westat will require Westat staff, regardless of work location, to provide proof that they are fully vaccinated against COVID-19 upon hire and to follow all safety protocols, subject to approved accommodations under applicable law.

Westat is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, religion, sex, national origin, age, veteran status, disability, marital status, sexual orientation, citizenship status, genetic information, gender identity or expression, or any other protected status under applicable law.

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