Program Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Jun 28, 2022
Closes
Jul 05, 2022
Function
Program Manager
Hours
Full Time
Duties

  • Assist a program team supporting a special project with an international organization.
  • Provide administrative support to multiple staff.
  • Plan and coordinate the U.S. Government executive's international and domestic travel and engagements.
  • Coordinate with multiple CBP offices and U.S. Government agencies in support of the program.
  • Assist a Program Manager in overseeing strategy, communications, budgetary, and other work streams supporting the program.
  • Assist various CBP program offices and stakeholders in the implementation of guidance and directives directed by CBP senior leadership.
  • Assist in the development of work products, including administrative, financial, communications, strategic, and other initiatives relevant to the program.
  • Depending on COVID-19 travel restrictions, this assignment may require domestic and international travel to support the U.S. Government executive's engagements.


Requirements

Conditions of Employment

  • Must be a current permanent Federal employee
  • Must have supervisory approval to apply to the Joint Duty Assignment. DHS 250-2 Application Form under "required documents" section.
  • Must NOT have any pending/outstanding disciplinary actions
  • Must have achieved a minimum of "meet expectations/proficiency" on latest performance appraisal/evaluation
  • Must be currently at or above the grade level of the detail. *No Temporary Promotion Opportunity*
  • The program does not apply to members of the Military service or contractors.


Qualifications

Qualifications required:
  • Highly organized professional with a record of success supporting senior and/or executive U.S. government officials.
  • Experience with public relations and/or awareness campaigns, coordinating interagency working groups, developing and implementing strategic plans, and/or representing the United States in the international forum.
  • Experience fostering collaborative relationships with interagency and international partners.
  • Experience in developing memos, talking points, briefings, and other correspondence for senior leadership.
  • Ability to plan and organize multiple lines of effort (strategy, budget, and communications) across an organization, including the ability to monitor progress to ensure that realistic objectives and milestones are met in a timely manner.
  • Proven ability to successfully shift between big picture, long-term strategic priorities, and time-sensitive details.
  • Customs, trade, and/or international affairs experience is preferred.
  • Advanced proficiency in Excel, Teams, and other Microsoft applications.
  • Please read the following important information to ensure we have everything we need to consider your application:
    It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this Joint Duty assignment opportunity announcement.

    Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Your application will be rated based on your resume.

    Please ensure EACH work history includes ALL of the following information:
  • Job Title (Include series and grade of Federal Job)
  • Duties (Be specific in describing your duties)
  • Name of Federal agency
  • Supervisor name, email, and phone number
  • Start and end dates including month and year (e.g. June 2007 to April 2008)


  • Education

    EDUCATIONAL SUBSTITUTION: There is no educational substitution for this position.

    Additional information

    **DHS does not offer any additional benefits beyond that which the Federal employee is already receiving.

    If the position requires a security clearance, employees must have a SECRET or TOP SECRET clearance to placement AND must maintain that level of clearance while performing in the position.

    Selected applicants for a JDA are requested to fulfill the items below during the JDA:
  • Complete the DHS Training Course 15 days prior to the arrival to the JDA.
  • Complete the DHS Joint Duty Assignment Progress Plan to include:
    • Phase 1: Establish assignment objectives within the first 30 days of the JDA.
    • Phase 2: Complete a self-assessment of the duties performed at the mid-point of the JDA.
    • Phase 3: Complete a final review within the last 30 days of the JDA.
  • Complete 12 hours of professional development using Skillsoft courses, videos, and books in conjunction with the established assignment objectives for the JDA.
  • Attend each of the DHS Joint Duty Program Director's quarterly webinars (1 hour per quarter).


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