Records and Information Management Specialist

Washington, D.C
Jun 28, 2022
Jul 04, 2022
Full Time

Records and Information Management (RIM) work involves the creation, dissemination, research, storage and disposition of Federal records.

A 0343, Program Analysts (Records Management Specialists (RMS)) or a GS-0308, Records and Information Management Specialists (RIMS) formulate policy, perform strategic analysis and planning, conduct program outreach, coordinate training, develop metrics, and ensure that sound information governance and accountability measures are in place.

RMS and RIMS ensure compliance with Federal laws, regulations, and guidance and advise managers on any issues in this area. Additionally, RIM Specialists are familiar with agency goals, objectives, and priorities, and ensure that the RIM program supports the organization's mission and needs.

Federal Records Management laws and regulations must be followed, interpreted and applied when managing Government records. Federal records are a collection or group of information collected in any format and maintained by an agency. Agency records and information, regardless of format, are either permanent or temporary. Federal records are defined in 44 U.S.C. 3301, as amended by Public Law 113-187, as including "all recorded information regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. (See also 36 CFR 1222.10 for a further explanation of this definition).

Specific duties: Perform records information management work which includes planning, controlling, directing, organizing, training, promoting, and other activities involved with respect to records creation, records maintenance and use, and disposition in order to achieve adequate and proper documentation of the policies and transactions of the Federal Government and effective and economical management of agency operations. Assist with a records modernization project and development of a plan and pilot to transfer digital records to the National Archives and Records Administration.


Conditions of Employment

  • Must be a current permanent Federal employee
  • Must have supervisory approval to apply to the Joint Duty Assignment. DHS 250-2 Application Form under "required documents" section.
  • Must NOT have any pending/outstanding disciplinary actions
  • Must have achieved a minimum of "meet expectations/proficiency" on latest performance appraisal/evaluation
  • Must be currently at or above the grade level of the detail. *No Temporary Promotion Opportunity*
  • The program does not apply to members of the Military service or contractors.


Qualifications required:

This position requires the following knowledge and experience:
- implementing records management laws, regulations, rules, policies and procedures;
- applying the principles and concepts of information governance of various phases of records and information management, and
- handling the complete records process and content management framework that supports the entire life cycle of agency records.

Please read the following important information to ensure we have everything we need to consider your application:
It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this Joint Duty assignment opportunity announcement.

Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Your application will be rated based on your resume.

Please ensure EACH work history includes ALL of the following information:
  • Job Title (Include series and grade of Federal Job)
  • Duties (Be specific in describing your duties)
  • Name of Federal agency
  • Supervisor name, email, and phone number
  • Start and end dates including month and year (e.g. June 2007 to April 2008)

  • Education

    EDUCATIONAL SUBSTITUTION: There is no educational substitution for this position.

    Additional information

    **DHS does not offer any additional benefits beyond that which the Federal employee is already receiving.

    If the position requires a security clearance, employees must have a SECRET or TOP SECRET clearance to placement AND must maintain that level of clearance while performing in the position.

    Selected applicants for a JDA are requested to fulfill the items below during the JDA:
  • Complete the DHS Training Course 15 days prior to the arrival to the JDA.
  • Complete the DHS Joint Duty Assignment Progress Plan to include:
    • Phase 1: Establish assignment objectives within the first 30 days of the JDA.
    • Phase 2: Complete a self-assessment of the duties performed at the mid-point of the JDA.
    • Phase 3: Complete a final review within the last 30 days of the JDA.
  • Complete 12 hours of professional development using Skillsoft courses, videos, and books in conjunction with the established assignment objectives for the JDA.
  • Attend each of the DHS Joint Duty Program Director's quarterly webinars (1 hour per quarter).