Bilingual Senior Assistant

Location
Washington D.C.
Posted
Jun 24, 2022
Closes
Jul 29, 2022
Function
Other
Industry
Law, Other
Hours
Full Time

Bilingual Senior Assistant - Secretariat of the Administrative Tribunal

Washington DC, United States - Headquarters 

About the IDB

At the IDB, we’re committed to improving lives. Since 1959, we’ve been a leading source of long-term financing for economic, social, and institutional development in Latin America and the Caribbean. We do more than lending though. We partner with our 48-member countries to provide Latin America and the Caribbean with groundbreaking research about relevant development issues, policy advice to inform their decisions, and technical assistance to improve on the planning and execution of projects. For this, we need people who not only have the right skills but are also passionate about improving lives.

Our Culture

Our people are committed and passionate about improving lives in Latin America and the Caribbean, and they get to do what they love in a diverse, collaborative, and multicultural work environment. We are the first Latin American and Caribbean development institution to be awarded the EDGE certification, recognizing our strong dedication to gender equality.  We encourage women, afro-descendants, Indigenous peoples, the LGBTQ+ Community, and persons with disabilities to apply.

We are currently looking for a Bilingual Senior Assistant to contribute with a proactive approach to the work of the Administrative Tribunal by performing office support tasks. The selected candidate will report to the Executive Secretary and share miscellaneous responsibilities with Budget Planning staff.

The team: The Administrative Tribunal of the Inter-American Development Bank Group (Administrative Tribunal), established by the Board of Executive Directors of the IDB in 1981, hears and passes judgment upon any application by which an Employee of the Bank or of the IDB Invest alleges non-observance of their contract of employment or terms and conditions of appointment.

What you’ll do: Working under the limited supervision of others, you will perform administrative activities such as answering the main Administrative Tribunal contact telephone, typing documentation, planning meetings, writing communications in English and Spanish, and assisting the Tribunal Secretariat’s employees as needed. Other activities include mail distribution; photocopying; filing; making travel arrangements and maintaining schedules for principals; ordering supplies, equipment, and services for the office. In addition, the Senior Assistant will be tasked with preparing, organizing, and filing documents related to cases and correspondence, reviewing client information to ensure accuracy, analyzing issues, drafting memos and translations.

Sessions Planning:

  • Proactively assist with the planning and coordination of logistical and administrative arrangements for hearings, meetings, and sessions in Tribunal proceedings (in Washington, D.C., abroad or online), conferences, seminars, and training workshops in accordance with specific requirements (e.g., audiovisual and information technology equipment, court reporting, simultaneous interpretation, live streaming, material for sessions in Spanish and English and catering services). Assist in the preparation of travel logistics for the Executive Secretary and the judges of the Administrative Tribunal. Execute payments after services have been rendered, in accordance with Secretariat roles and IDB policies.

Document and Case Management:

  • Assist in the preparation and distribution of all Tribunal events materials and assist to make arrangements for the display and distribution of Tribunal volumes/materials at all events organized by Tribunal. Maintain efficient filing systems in Tribunal case management systems (Tribunal EzShare, Legal Stratus, OneDrive, and Tribunal webpage), in the case of electronic files, institutional library, and in Tribunal’s file room in the case of physical files. Create electronic portfolios of legal correspondence and submissions by parties and other case-related documents electronically and in hard copy, ensuring utmost accuracy, organization, and compliance with internal procedures. Assist in the creation of MS PowerPoint presentation materials and other document preparation/formatting tasks when needed. Share miscellaneous responsibilities with Budget Planning staff and undertake other ad hoc duties that may be assigned by the Executive Secretary and create and maintain calendars of deadlines and pending actions for each case and for the Team, when needed.

Communications:

  • Assist with the maintenance of web page and other sources of knowledge management. Prepare advertisement material and internal communication for event such Tribunal Open House and Town Hall, including creating a post event satisfaction Survey. Prepare first draft of presentations, including slides with data analysis of Tribunal’s jurisprudence.

Qualifications

Education: Associate degree or technical degree in Law, Business Administration, or related.

Experience: You have at least 2 years of relevant work experience in international professional administrative services and the ability to work in a fast-paced multi-cultural environment.

Languages: Fluent in English and Spanish (both verbal and written), including the ability to draft a variety of legal correspondences and edit basic materials using proper grammar, punctuation, and style.

Requirements

Citizenship: You are a citizen of one of our 48-member countries . We offer assistance with relocation and visa applications for you and your eligible dependents.

Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB Group.

Core and Technical Competencies

Link to Technical Competencies  (← please Ctrl + Click)

Link to Core Competencies (← please Ctrl + Click)

About this position

Business Unit: TRI/TRI

Reports to: Executive Secretary of the Administrative Tribunal

Location: Washington, D.C

What we offer

Vacations: 24 days + 8 personal days + family leave + sick leave

Health insurance PPO plan administered by Aetna (Bank subsidizes cost of employee premiums)

Pension plan (pre-defined benefits pension plan from IDB Group)_

Visa: we sponsor a G4 visa (insert link https://travel.state.gov/content/travel/en/us-visas/other-visa-categories/visa-employees-nato.html  to work in HQ (Washington, DC) for the employee and his/her family 

Family and wellness Health Center, Lactation Room, Daycare Center, Gym, Bike Racks, Parking.

Are you passionate about improving lives in LAC and you comply with the minimum requirements and qualifications? Apply! Our Talent Acquisition Team reviews every application.

The organization requires a COVID-19 vaccination for in-person business in the United States. Therefore, everyone working in HQ is required to present proof of vaccination status upon hire unless they qualify for a medical or religious exemption, subject to the Bank’s approval.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at HRSC@iadb.org  to request a reasonable accommodation to complete this application.

Closing Date: Jul 11, 2022

Redirect candidates to this website

https://iadbcareers.referrals.selectminds.com/jobs/bilingual-senior-assistant-secretariat-of-the-administrative-tribunal-4282

Contact Email for this position: hrsc@iadb.org

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