Legal Records Supervisor

Location
Fairfax, Virginia
Salary
$47,617.02 - $79,361.57 Annually
Posted
Jun 18, 2022
Closes
Jul 02, 2022
Ref
22-01779
Industry
Law
Hours
Full Time
Job Announcement

Serves as the supervisor of the Criminal Code Compliance Section of the Circuit Court. Assigns and reviews the work of staff to ensure timely and proper compliance with the Code of Virginia and the Rules of the Virginia Supreme Court, and Court’s operating policies and procedures. Specific duties include, but are not limited to:
  • Resolves complex case and customer service issues referred by staff.
  • Maintains a throughout knowledge of the Code of Virginia as it pertains to criminal cases.
  • Performs lead administrative duties ensuring Virginia code compliance and public records access and facilitating special projects.
  • Interviews, selects, and trains new employees for the Criminal Code Compliance Section Criminal Division, setting clear expectations, goals, and performance standards for new and existing staff.
  • Schedules work hours, assigns tasks, and approves time and attendance.
  • Prepares performance evaluations and is responsible for coaching and developing staff; e nsures Virginia code compliance regarding search warrants, extraditions, purged warrants and mandated reports; trains staff and updates training manuals.
  • Serves as a backup supervisor in both the Criminal Case Processing Section and the Criminal Financial Section.
  • Maintains knowledge of all criminal processes and assists team members as needed.

Note: Due to the nature of the position and its responsibilities, physical presence in the office is required.

Salary: The starting salary will be in the minimum to midpoint range ($47,617.02 to $63,488.88) of the advertised compensation range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Supervises daily operations of an assigned unit;
  • Assigns, monitors, and reviews the work of staff;
  • Ensures that staff adhere to Court's operating policies and procedures;
  • Resolves complex customer service issues received by phone, email, fax, mail, or in person;
  • Evaluates, recommends, and implements changes in unit workflow and procedures;
  • Actively participates in performance management activities for an assigned unit, which include evaluating performance, identifying goals and objectives, recognizing staff achievements, and coaching for staff professional development;
  • Performs various personnel duties, i.e., employee selection, coaching, training, performance evaluation and disciplinary actions;
  • Serves as backup to division manager in their absence.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Knowledge of the functions of the assigned business areas and/or court procedures;
  • Knowledge of the Code of Virginia, the Virginia Supreme Court's Clerk's Manual, laws and regulations related to the assigned business areas;
  • Knowledge of the court's case management system and statistical reporting requirements;
  • Knowledge of principles and practices of supervisory techniques;
  • Knowledge of the principles of human resources management;
  • Ability to prepare reports and present findings in a clear and concise manner;
  • Ability to direct and coordinate activities of a moderate sized staff;
  • Ability to plan, organize, assign, train and evaluate the work of subordinates;
  • Ability to interpret and explain complex rules and regulations to staff and customers;
  • Ability to communicate courteously and effectively, both verbally and in writing;
  • Ability to motivate, develop, and direct staff;
  • Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation; plus four years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

CERTIFICATES AND LICENSES REQUIRED:
Not applicable.

PREFERRED QUALIFICATIONS:
  • Associate's degree.
  • Experience working in a team environment.
  • Experience in a court or legal environment.
  • Demonstrated supervisory experience, to include training and developing staff.
  • Clear and concise oral and written communication skills.
  • Ability to exercise tact, discretion in handling highly confidential matters,
  • initiative, creativity, and independent judgment.
  • Ability to work with limited direction to address identified objectives.
  • Ability to multi-task.
  • Excellent organizational skills.
  • Experience using Microsoft Office
NECESSARY SPECIAL REQUIREMENTS:
  • All newly hired employees will complete an attestation online related to their vaccination status against COVID-19 or a medical or religious exemption (forms provided by the agency) on their first date of employment or shortly thereafter. Employees who are not vaccinated, including persons with a medical or religious exemption, shall submit to weekly testing.
  • The appointee to the position must satisfactorily complete a criminal background check.

PHYSICAL REQUIREMENTS:
Must be able to push a cart, lift boxes, and files weighing up to 20 pounds. Must be able to input, access and retrieve data from a computer. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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