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Administrative Services Division Chief

Employer
City Of Alexandria Virginia
Location
Alexandria, VA
Salary
$80,766.14 - $142,132.64 Annually
Closing date
Jul 2, 2022

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Job Details

An Overview

The Department of Information Technology Services (ITS) is seeking an Administrative Services Division Chief to take ownership of the City of Alexandria's ITS Department administration, including financial and human resources functions. A successful candidate will be responsible for providing overall leadership and oversight to a staff of three. This senior IT executive will report directly to the City of Alexandria’s Chief Information Officer.

The Opportunity - Examples of Duties

  • Performs highly responsible management functions supervising and directing the activities of the Division of Administrative Services, including fiscal operations (operating, capital, and special revenue) and human resources;
  • Directs, manages, and supervises the Division's employees and ensures that program objectives and outcomes are achieved;
  • Trains Administrative Division staff to understand their role in the success of departmental operations;
  • Assesses the Department's administrative needs and challenges, and reallocates or secures resources to meet those needs;
  • Considers the needs of all ITS divisions when developing or enacting policies and procedures;
  • Oversees the Department’s talent acquisition and on-boarding;
  • Prepares Requests for Proposals (RFPs) and manages contracts for the Department;
  • Supervises the maintenance of various confidential files such as personnel and financial records;
  • Conducts or oversees research into personnel-related issues, report preparation, and policy formulation;
  • Prepares, and monitors expenditures against personnel and non-personnel accounts;
  • Provides guidance and assistance to Department leadership regarding Federal/State/City personnel laws, regulations, and procedures, and in resolving personnel problems;
  • Oversees or performs the management of payroll, purchasing and procurement, travel reimbursements, and grant management;
  • Oversees or drafts timely communications to promote participation in, or acceptance or understanding of, various department or City initiatives.
  • Provides guidance on departmental operations, with an understanding of how departmental actions may impact City operations.

About the Department

The ITS Department is responsible for the centralized operation of the City's information technology services, support, and infrastructure. The department is comprised of approximately 70 staff and has an annual operating budget of around $15 million. The ITS department is organized to provide a flexible, efficient, and effective structure to manage information technology operations and investments to support the City's strategic goals, business processes and enterprise-wide information needs.

Essential Knowledge, Skills
The ideal candidate for this position will possess extensive knowledge of all administrative services, including budgeting, accounting, purchasing, property and facility management, and human resources. They will present and defend the budget, supervise accounting and purchasing activities, and develop and implement internal administrative procedures. The ideal candidate will be able to demonstrate a history of excellent judgment and outstanding communication skills (both oral and written). They should be adept at collaborating effectively with colleagues within and without the Department, as well as possess the capability to lead cross-functional teams.

Minimum & Additional Requirements

A Bachelor's degree in Management, Business Administration, Finance, or related field.Six (6) years of experience in a support function such as human resources, purchasing, accounting, budgeting, policy development, etc.Two (2) years of experience in a lead or supervisory capacity. Degree requirements may be substituted with an equivalent combination of education, training, and experience.

Preferred Qualifications

Four-year college degree in Human Resources, Public Administration, or Public or Business Administration; five (5) years' experience developing, monitoring, and managing budgets and fiscal operations, and working in Human Resources administration. Experience working in an information technology (IT) environment is highly desired.

Company

The City of Alexandria is an award-winning, innovative, and progressive local government that brings together elected leaders, residents, businesses, and staff to foster a thriving community.  We are an independent, full-service city, providing the services typically operated by both counties and cities in areas such as public safety, transportation, human services, parks and recreation, planning, and administration. We offer a wide range of exciting career opportunities in a variety of fields, with the resources and expertise to succeed.  In Alexandria, employees are our most important asset, and we work hard to create and support a culture that delivers excellence through the shared values of respect, integrity, teamwork and continuous improvement.

Our employees have access to excellent medical, dental, vision, life insurance and other benefits.  Alexandria provides a defined-benefit pension and offers six weeks of paid parental leave to employees who become parents through birth, adoption or foster care.

We offer a robust wellness program, interdepartmental rotation program, tuition assistance funding and professional development program that helps employees obtain the knowledge, skills, qualifications and experience to enhance their professional and personal growth.

With a population of approximately 160,000 and a land area of 16 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Located on the Potomac River across from Washington, D.C., Alexandria is known for its beautifully preserved 18th- and 19th-century architecture, charming waterfront, high-tech economy, vibrant retail and restaurant corridors and diverse neighborhoods. We are a unique and historic community, and we continue to innovate for the 21st century.

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