Executive Assistant

Washington D.C.
Salary Range $70,000 to 80,000 + benefits
Jun 13, 2022
Jul 05, 2022
Full Time

Executive Assistant


The National Minority Quality Forum (NMQF) is a research and education organization based in Washington, D.C. Its central focus is the elimination of inequities in our healthcare system.  It is a values-driven organization that envisions an American healthcare system whose prime directive is to reduce patient risk for amenable morbidity and mortality while improving quality of life


We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. The executive Assistant will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.


Objectives of this Role:

  • With a primary responsibility of supporting the President, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Maintain and refine internal processes that support to the highest-ranking executives organizational-wide, coordinating internal and external resources to expedite workflow
  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
  • Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld


Daily and Monthly Responsibilities:

  • Manage professional and personal scheduling for the President, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Organize team communications and plan events, both internally and offsite


Skills and Qualifications:

  • 4 years’ experience in administrative role reporting directly to upper management
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences


Preferred Qualifications:

  • Experience overseeing budgets and expenses
  • Experience developing internal processes and filing systems



· Salary is commensurate with skills and experience (Range $70,000 to $80,000)


Work Location:

  • In office
  • Please submit a Cover Letter stating your interest in the position and a recent resume

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