SBA Coordinator and Administrative Assistant

Location
Fairfax, VA
Salary
Commensurate with education and experience.
Posted
Jun 08, 2022
Closes
Jul 09, 2022
Ref
STF11095
Industry
Education
Hours
Full Time
SBA Coordinator and Administrative AssistantThe George Mason University, Antonin Scalia Law School, is seeking an organized team player to provide reliable and professional administrative support for the Student Government and student organizations of the Law School, as well as the Administration Suite. Providing responsive, professional, enthusiastic, and reliable support to all area constituencies is crucial. This position will report to the Executive Assistant to the Dean and Administrative Support Manager.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.Responsibilities:SBA Coordinator will work closely with the Executive Board of the Student Bar Association in the planning, directing, and coordinating of different services that enable the SBA and its student organizations to operate in an independent, efficient, and compliant manner.Duties include:Serving as administrator to the SBA and related student organizations, providing general administrative, bookkeeping, and logistical support for student activities and organizations;Maintaining administrative policies and procedures required for operation of the SBA;Ensuring all accounting records and controls are established and adhered to in accordance with policies and procedures of the university and providing regular financial reports/accountings;Providing general budget oversight, including assembling data, reviewing budgets, monitoring and reconciling income and expenditures, and ensuring that expenses are within budget limits;Providing logistical support for events including approving event dates, reserving space, coordinating event set up and related services (housekeeping, university police support, etc.); andMaintaining good working relationships with supervisors of other Law School and University departments to ensure appropriate information sharing.Administrative Assistant will provide administrative assistance within the Dean's Suite and front desk support for the law school.Duties include:Room Reservations and Classroom Bookings:Monitor the Mason Law Room Reservation email account;Use 25Live, the university-wide event and academic scheduling system, to reserve space in the law school; andInteract with Arlington Events Management and the law school's Academic Administration Coordinator and Centers, as necessary, when scheduling events.Administrative Support for Senior Associate Dean and other administrative suite members, including, but not limited to:Processing vendor invoices; preparing payment vouchers/requests for same; creating eVA requisitions;Submitting work orders;Updating lists of professors for VBA, ABA, and AALS directories;Using University purchasing card (p-Card), as appropriate, for expenses;Special projects, as assigned; andBack-up to Dean's Executive Assistant.Provide support to the law school's Event Coordinator:Assisting with invitations: creating, tracking, etc., using EventBrite and Paperless Post;Preparing name tags, table tents, etc., for events;Assisting at events, as needed: room set-up, check-in, etc.; andProcessing vendor invoices.Administration Suite Reception:Promptly, cheerfully, and courteously greet all visitors, appropriately directing them;Answer and appropriately direct phone calls and emails, providing helpful information to internal and external constituents;Accept and deliver packages;Maintain Law School phone directory, updating monthly for internal distribution, working with HR to determine personnel changes; andSort mail for Dean's Suite.Required Qualifications:Experience providing administrative support;Proficiency using e-mail (Outlook), internet, Microsoft Office Suite (Word, Excel, PowerPoint), and Adobe; willingness to learn new software programs, as needed;Familiarity with financial record-keeping and reporting;Demonstrated exceptional written and oral communication skills;Prior experience supporting multiple people and handling multiple tasks simultaneously;Ability to work effectively within a team and relate well to faculty and staff at all levels of the University;Working knowledge of standard office equipment;Discretion and ability to handle sensitive and/or confidential information; andProfessional demeanor and presentation; well organized, self-starter with good interpersonal skills.Preferred Qualifications:A bachelor's degree; or a combination of education and administrative assistant work experience; andExperience working in higher education or significant university involvement while in a degree seeking program.

For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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