Executive Director of Facilities (For hire July 1, 2022)

Location
Alexandria, Virginia
Posted
Jun 06, 2022
Closes
Jun 29, 2022
Ref
2697
Hours
Full Time
Job Description:

The Executive Director of Facilities provides oversight of the day-to-day operations of three offices: 1) Capital Programs, Planning, and Design; 2) Educational Facilities, and 3) Maintenance and Custodial Services; The Executive Director is directly responsible for ensuring the efficient and effective operations of these offices in accordance with all board policies, administrative directives, legal and financial requirements to support the school division. The Executive Director also provides advice, recommendations, and updates to the Chief of Facilities and Operations, the Senior Leadership Team, and School Board and participates in respective informational and coordination meetings with the city council, city staff, and other stakeholders.

This position reports to the Chief of Facilities and Operations.

Qualifications:

Education: Master's degree in public administration or business administration is required. Educational background in construction management, project management, and financial management is required. The educational requirement may be waived based upon ten (10) or more years of significant, job-related experience, training, and a bachelor's degree in a related field.

Experience: Minimum of ten (10) years of progressive, hands-on, operational management experience with direct supervision of three (3) or more supervisory leaders is required. Should have demonstrated experience leading and managing decentralized and distributed service-support operation(s) across a large, urban area. It is emphasized that experienced-based knowledge of capital programs, budget processes, and operational management is required. Experience with PreK-12 school operations (construction, facilities maintenance, and educational planning,) is preferred.

Essential Functions:
  • Provides vision, leadership, direction, and expertise to support the success, requirements, and needs of the offices of 1) Capital Programs, Planning, and Design; 2) Educational Facilities, and 3) Maintenance and Custodial Services;
  • Ensure that planning, design, and construction processes have effective cost and quality controls.
  • Coordinate, develop, execute and conduct periodic reviews of the Capital Improvement Program (CIP)
  • Integrate facility maintenance and capital programming using short and long-term planning processes
  • Coordinate with department directors and senior staff to develop and execute budget tracking and reporting systems
  • Oversees work order management, custodial and grounds operations, and utilities to meet the time, cost, and educational objectives with a customer-service focus
  • Communicates on time and effectively on projects and programs to the school division and community
  • Coordinates community involvement in the planning, implementation, and evaluation of the major maintenance, renovations, and construction projects.
  • Serve and participate on respective committees, task forces, and ad-hoc groups with school, city, governmental, and business partners.
  • Ensure compliance with all procurement requirements per board policy, administrative regulations and directives, and legal code. Supervises and evaluates assigned administrative, managerial, professional, and support staff.
  • Advise and inform the Superintendent, Chief of Facilities and Operations, division administrators, and School Board on operational issues.
  • Participates in ongoing training to enhance knowledge of state-of-the-art operational advances
  • Prepare reports per school division, local, state, and federal requirements

Other Functions:
  • In collaboration with the Chief of Facilities and Operations, establish operational goals and objectives in support of the Division Strategic Plan; assesses needs, establishes procedures; develops specific objective and strategies, and implements the processes and procedures for the evaluation of each program office.
  • Develops an operational framework for the division; establishes procedures for monitoring its operation and makes changes when necessary; maintains effective communication within the division, and develops personnel for maximum effectiveness.
  • Develops department/office budgets based and Capital Improvement Program (CIP) budget based on an analysis of needs and awareness of the availability of resources; develops priorities with budgetary limitations; and approves and monitors the expenditure of funds.
  • Implements and interprets policy, practice, and procedures and recommends changes for improvement to the Chief of Facilities and Operations and executive cabinet.
  • Performs a variety of special projects as requested, such as interventions in sensitive and controversial matters, and a variety of public relations and community relations activities.
  • As an essential employee must be available for contact after-hours for emergencies and crisis events.
  • Performs other duties as assigned to support the needs of the school division.

Knowledge, Skill, and Abilities :
  • Must have knowledge of software, spreadsheets, and word-processing for project management.
  • Must be skilled in working with an urban, economically-diverse, multi-cultural community.
  • Must have the ability to take initiative, accept responsibility and be held accountable; motivate staff and develop teamwork; deliver high-quality customer service to stakeholders; and maintain effective working relationships with various stakeholders (staff, administrators, students, parents, outside agencies, business and community groups, and the public).


Clearances
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

Primary Location:
Central Office
Salary Range:
$108,813.60 - $164,354.40 / Administrator SAS-13
Shift Type:
Full-Time

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