Senior Post Award Research Administrator

Fairfax, VA
Commensurate with education and experience.
May 27, 2022
Nov 04, 2022
Full Time
Senior Post Award Research Administrator, College Of ScienceThe George Mason University, College of Science, invites well qualified applicants to apply for our Senior Research Administrator position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the College:The College of Science is committed to providing scientific insight into the challenges ofa rapidly evolving world by fostering cutting-edge research and delivering a world-class education. The College blends excellence in science education and cutting-edge research in diverse programs such as molecular medicine, climate dynamics, planetary science, forensic science, environmental studies, and geoinformation science.Mason Science is committed to advancing access, justice, equity, diversity, and inclusion (A-JEDI) throughout our STEM community, including within our hiring and retention practices. At Mason Science, our values include fostering an organizational culture that promotes anti-racism, belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision.Responsibilities:The Senior Research Administrator will be responsible for managing post-award activities in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Upon award acceptance, the Senior Research Administrator will define account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. The incumbent will apply federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award following the timelines. Interacts regularly with PIs and faculty members conducting sponsored research, providing high quality customer service and ensuring adherence to quality standards and all policies and award regulations.Additional responsibilities included but are not limited to:Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract;Complete financial reports to be sent to sponsor, as required by the award terms and conditions;Complete invoice and prepare for sponsor (for certain award types only);Assist PIs with non-financial report submissions, as necessary;Coordinate and submit requests for No Cost Extensions, Carryover, re-budgeting requests, changes in scope, and other changes to the award; ensure all requests are done in compliance with sponsor guidelines and University policies;Facilitate the approval of invoices to pay subcontractors;Review effort reports and manage quarterly effort certification process for assigned units;Assist in transferring awards out of the university.Additionally, the Senior Research Administrator may be asked to complete the following tasks, in an informal lead role within the College unit:Work with a team of Post-Award Specialists and monitor the day-to-day activities, by providing guidance and support;Monitor workload distribution and raise any concerns to the administrative lead;Coordinate with research administrative lead regarding pre-award activities, issue resolution, and workload distribution;Work with the research administrative lead to, among other responsibilities, ensure quality in all staff activities and strong levels of customer service to faculty and departments being served;Work with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate.Required Qualifications:Bachelor's degree in a closely related field or relevant combination of education and experience;Ability to manage and prioritize multiple projects/tasks simultaneously and to manage a large volume of complex awards;Ability to interact and communicate with senior leadership and communicate effectively with colleagues and peers to jointly solve questions and challenges in their daily work;Familiarity with financial processes and controls including the reconciliation process;Demonstrated effective oral and written communication skills and customer service orientation;Demonstrated organizational and analytical skills, problem solving skills, and high attention to detail;Ability to create high-quality data-driven reports;Ability to work independently with minimum supervision;Ability to mentor personnel for professional development;Knowledge of the Banner Financial system, or demonstrated ability to learn complex electronic systems related to grants and contracts management;Proficient use of computers, specifically solid working knowledge of MS Office Suite (Word, Excel, Power Point).Preferred Qualifications:Significant (a minimum of 5 years) experience related to grants and contracts management, with supervisory and personnel management experience.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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