OFFICE AND FACILITIES ASSISTANT (PART-TIME)

Location
Arlington County, Virginia
Salary
$17.37 - $26.51 Hourly
Posted
May 27, 2022
Closes
Jun 03, 2022
Ref
1263-22B-LIB-HQ
Hours
Part Time
Position Information
The Department of Libraries is seeking to fill a part-time Office and Facilities Assistant position to manage office supplies, and assist in library material receipt, distribution, records maintenance, and inventory management. This position supports the Administrative Office and Facilities Manager in library facility management and administration.

Specific duties include:

  • Monitoring office supply levels and purchasing office supplies from vendors using supply system software and distributing purchased office supplies;
  • Managing the use of the department's County purchase card and ensuring proper use in accordance with department and County purchasing guidelines;
  • Collecting revenue from all library locations' copiers and printers, and preparing spreadsheets to track revenue;
  • Assisting with book deliveries to branch libraries;
  • Performing light routine maintenance and upgrades to libraries as needed, such as installing whiteboards; and
  • Coordinating facilities service requests and repairs with contractors.

The ideal candidate will have excellent customer service and organizational skills while being an engaged team player in a small office environment. They will be able to assess, prioritize, and follow-up on assignments while ensuring attention to detail.

Selection Criteria
Minimum: High School diploma or GED, plus six months of full-time administrative support experience that includes records maintenance, inventory management, and material purchasing and distribution.

Substitution: Successful completion of college coursework from an accredited college or university may be substituted for the experience requirement on the following basis: two (2) years college coursework = six (6) months of experience.

Desirables: Preference may be given to candidates with experience in one or more of the following:
  • Using an electronic inventory supply system;
  • Coordinating with contractors or vendors to perform repairs or other services; and/or
  • Managing or monitoring an office supply budget or similar.

Special Requirements
Applicants must be able to lift items such as office supplies and books, up to 20 pounds.

Applicant must possess, or obtain by time of appointment, a valid motor vehicle operator's license from the applicant's place of residence or the applicant must have the ability and willingness to use alternative methods of transportation to perform assigned duties and responsibilities at locations other than the primary worksite. The applicant must authorize Arlington County to obtain, or the applicant must provide, a copy of the applicant's official state/district driving record. Any offer of employment may be contingent upon a favorable review of the applicant's driving record.

Covid-19 Vaccination : Arlington County Government is committed to the health, safety, and wellness for all staff. In support of that commitment, all current and newly hired employees are required to provide proof of Covid-19 vaccination. For those qualified employees with a disability or sincerely held religious belief which prohibits them from receiving a vaccine, you will be able to contact the Office of Human Rights to request a reasonable accommodation. Adherence to this policy is a condition of employment.

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