Full-Time Accounts Payable Clerk
Position Type: Accounting/Finance/Accounts Payable ClerkDate Posted: 5/10/2022Location: Administration BuildingDate Available: 06/27/2022Experience and Qualifications: Two to three years experience in an office environment. Act 34 Clearance, Act 151 Clearance, FBI Clearance (Self-paid) Act 126 & Act 71 Training Certificates Pre-Employment Drug Screening (self-paid) Letter of Interest, Resume and Application directly through the District Website Purpose of Position: Question apparent discrepancies and investigate to obtain accurate information. Follows established procedures but becomes involved with the more complex problems and situations which may require discussion with supervisor. Compose letters. Close attention is required to assure accuracy in distributing charges to proper accounts, and payment of correct invoices. Maintain control record of budget balances. Verify budget accounts. Information contacts within and outside the school district. Usually handles contacts that may be of a sensitive nature where some tact may be required.Primary Duties and Responsibilities: Open accounts payable mail and attach invoices to corresponding purchase orders. Answer telephone requests for information concerning purchase orders and invoices. Prepare invoices and do periodic Accounts Receivable aging reports. Prepare vouchers for payment of bills. Verify packing slips to invoices Extend invoices Verify account codes Duplicate copies of invoices when necessary and mail with checks to the suppliers, enclosing information to assure crediting proper account. Process accounts payable checks a. Data entry b. Verify batch totals c. Process accounts payable checks and related reports. Maintain appropriate files and accumulate data for special reports requested. Compose and type letter and memos pertaining to changes, cancellations and discrepancies on invoices and purchase orders. Relief for switchboard operator. Any other duties as assigned.