Data Compliance Officer

Maryland Nonprofits
Baltimore, MD
May 21, 2022
May 27, 2022
IT, QA Engineer
Full Time
JOB ANNOUNCEMENT Job Title: Data Compliance Officer FLSA: Non-Exempt AVAILABLE: February 11, 2022 REPORTS TO: Executive Director DAYS WORKED: Monday through Friday HOURS WORKED: TBD SALARY: $50,000 to $70,000 commensurate with skills, experience and education Project PLASE (People Lacking Ample Shelter and Employment) was founded to remedy the lack of housing and resources available to Baltimore's homeless citizens. Our mission is to address homelessness by providing temporary and permanent housing and supportive services to homeless adults and families, particularly the most vulnerable and undeserved (ie people with mental illness, HIV/AIDS, addictions, ex-offenders, veterans, etc.) and by treating the whole person and empowering each individual to function at their highest possible level. We house more than 1,300 persons yearly. We currently operate two temporary housing facilities and a HUD Section 811 apartment building. In addition we administer scattered site permanent housing, and are in the process of converting a former school building in Irvington, Baltimore City into 90 permanent and temporary affordable housing units. We are currently looking for a Data Compliance Officer who will be responsible for the management of client-information databases and for using such data to meet funding and other requirements. The successful candidate will review data, and submit regular reports on effectiveness of programs, tasks completed, goals met, and need for improvement. This position also trains and assists staff in the use of client-centered databases. This position keeps track of reporting deadlines and coordinates such submissions. Required are: Strong data management skills, ability to juggle deadlines, strong attention to detail. Essential Functions: 1. Maintains system of record keeping and implements this system along with staff; 2. Participates, along with Executive Director, in interpreting goals and objectives of funding sources into data elements to be reported by programmatic staff and compiled into data and reports for funders, administration, board of directors, and marketing purposes; 3. Prepares government and other grant reports concerning accomplishments and progress to meet requirements for continued funding, or enable supplemental allocations and new funding sources 4. Trains staff in use of client centered databases; 5. Interprets and explains funding requirements to staff; 6. Maintains frequent contact with representatives of funding sources to discuss grant accomplishments achieved and revise data collection specifications; 7. Works with fiscal personnel and other staff in preparing requests, budgets or reports to justify current funding allocations and/or attract new funding; 8. Submits reports to Executive Director for approval; 9. Helps develop policies and protocols concerning data review and usage and technology use; 10. Participates in writing grant applications, according to format required; 11. Submits monthly, quarterly, and annual reports, and applications, to funding sources; 12. Maintains master report on grants, timelines, requirements; 13. Submits internal reports to staff to help ensure funder compliance and improvements as needed 14. Monitors data input of programmatic staff on an ongoing basis; 15. Assists in coordinating the evaluation and monitoring of grant-funded programs, and writes specifications for evaluation or monitoring of programs; 16. May supply data for social media postings and/or help with analytics; 17. Suggests other ways to improve operating reports, data gathering use and MIS systems; 18. Seeks out and incorporates into work response one activity annually to address the larger causes of homelessness and poverty; and 19. Performs other job duties, as assigned. SKILL NOT REQUIRED Structured Query Language (SQL) is not used in this position. Required Knowledge, Skills and Abilities: 1. Prioritize and adjust quickly to all kinds of situations; 2. Ability to keep all relevant parties informed; 3. Excellent at organizing, managing, and completing multiple complex projects and tasks simultaneously with thoroughness, accuracy, timeliness and good humor; 4. Ability to use sound judgment and remain calm in crisis or emergency situations; 5. Maintain a high level of integrity; 6. Knowledge of databases and technology; 7. Knowledge of HIV centered grants and processes is a plus; 8. Strong attention to detail; 9. Approach problems logically; 10. Diligent follow through of tasks; 11. Meticulous record keeping; 12. Patience and affinity to teach others; 13. Must be able to work both very independently and as part of a team. Preferred knowledge/experience 1. Specific Databases A. The "Apricot" database, a product of Social Solutions. Job role includes: design forms and reports, implement and maintain the database system; establish policies and procedures pertaining to the management, security, maintenance, and use of the database management system; and train staff in database use. B. Baltimore City's "Client Track" database, a product of Eccovia. Job role includes: provide additional training and support to staff, create new or use existing reports, submit new user and remove user requests. Responsible for monitoring data quality. Main contact for all communications with the MOHS HMIS team. Attend user group meetings. C. The "CareWare" database, a product of HRSA. Job role includes: provide training and support to staff, monitor data quality, submit new user and remove user requests, prepare reports for staff to facilitate their updates in Care Ware, enter housing and other data into Care Ware. Provide oversight for this database. Main contact for all communications with the city BCHD CareWare team and state MDH. 2. Knowledge of grant management, funding procedures, program management, and administration Education and Experience : 1. Bachelor's degree, possibly in computer science/database management, information systems, business administration or related field. **Individuals with a social work degree who also have the requisite skill set and experience, and who wish to work in a non-direct service/administrative role, are encouraged to apply. 2. Experience in grants management and agency funding a plus. 3. Demonstrated writing skill. 4. Demonstrated skill in database software. 5. Knowledge of Microsoft Excel, Word, and at least one standard database software such as Microsoft Access. Benefits Benefits include health insurance with employer paid premium, and Free life insurance policy. Also offered are dental, vision, voluntary life insurance, disability insurance, 401K plan, and employee assistance plan, as well as AFLAC and Transamerica Life Insurance. Physical and Environmental Conditions : Employees are required to be COVID vaccinated or to be tested weekly. Masks are required on site. Hand sanitizer is provided and use encouraged. Shields are present at desks. Parking is free on our lot. Work requires no unusual demand for physical effort. May be required to operate a motor vehicle. Work environment involves everyday risks or discomforts, which require normal safety precautions typical of such places as offices, meeting and training rooms, or vehicles, eg, use of safe workplace practices, avoidance of trips and falls, observance of fire regulations and safely operating motor vehicle. May be exposed to aggressive human behavior. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. We invite interested applicants to visit us on and