Directorate Administrative Coordinator, GS-301-14 NF (Temporary Promotion)

Alexandria, Virginia
May 24, 2022
May 25, 2022
Full Time

*This announcement is for a temporary promotion may be extended up to 1 year in 120 day increments or made permanent without further competition. While this position may be converted without further competition, a decision to convert is subject to approval based on factors such as: performance during the temporary promotion, eligibility for conversion, and availability of a permanent position (FTE) within MPS. Selection for temporary promotion does not guarantee permanent placement into the position.*

The MPS Divisions support both disciplinary and interdisciplinary activities and partner with each other and with other NSF Directorates in order to effectively encourage basic research across the scientific disciplines. More about NSF .

The Directorate Administrative Coordinator serves as an advisor to the Deputy Assistant Director and Directorate Operations Officer and works closely with MPS management on technical and sensitive matters relating to managerial, administrative, and business activities. Specific duties include:

Administrative Planning, Evaluation & Coordination
  • Evaluates and advises on MPS administrative policies, methods and procedures to ensure they are meeting the needs, goals and objectives of the scientific programs
  • Ensures MPS policies and procedures are available to all staff and align with new agency policies, requirements and programs
  • Facilitates the development of new and/or improved business management practices and supports implementation strategies
  • Prepares presentations, makes recommendations and identifies and proposes solutions to business operations issues
  • Ensures Directorate-level business operations issues are addressed and resolved in a timely and inclusive manner

Business Process Evaluation & Improvement
  • Ensures the administrative, operations and program support work is meeting the needs, goals and objectives of the scientific programs
  • Evaluates and advises on MPS administrative methods and procedures, facilitates the development of new and/or improved business management practices
  • Analyzes new requirements and programs for impact on the Directorate, develops and oversees implementation strategies
  • Prepares presentations, makes recommendations and identifies and proposes solutions to management issues

Budget & Human Capital
  • Represents the Directorate on business-related committees (e.g. new systems, human resources) and leverages best practices shared by business organizations (BFA, OIRM) and other Directorates
  • Coordinates Directorate-level budgetary monitoring and analysis, oversees the MPS Agency Operations and Award Management (AO/AM) budget
  • Facilitates the development and implementation of robust HR tools and processes (e.g. organizational charts, annual performance management activities, training coordination, full-time equivalent (FTE)/Intergovernmental Personnel Act (IPA) allocation monitoring)

Workforce Planning & Employee Engagement
  • Directs and/or conducts Directorate workload and workforce analyses to meet future Directorate demands
  • Analyzes annual Federal Employee Viewpoint Survey (FEVS) results and facilitates employee engagement action planning across MPS
  • Facilitates analysis and sharing of promising practices that could improve employee engagement and performance (e.g. work-life balance, inclusive work environment, employee recognition)
  • Evaluates and advises MPS administrative staff on career development and training

  • Supervises the performance of administrative staff within the Office of the Assistant Director


Conditions of Employment

  • U.S. Citizenship
  • Background Investigation
  • Selective Service Registration

It is NSF policy that NSF personnel employed at or IPAs detailed to NSF are not permitted to participate in foreign government talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General. Foreign Talent Definitions

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement Safer Federal Workforce Task Force 2 pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience

You must meet eligibility and qualification requirements within 30 days of the closing date.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a non-bargaining unit position.


To qualify at the GS-14 level, you must have one year of specialized experience equivalent to the GS-13 level in the Federal Service. Specialized experience is characterized by a thorough knowledge of and demonstrated expertise in quantitative and qualitative techniques in order to analyze, evaluate, and measure the effectiveness and efficiency of organizational operations. This experience must have provided you with the ability to plan, organize, and coordinate the work for yourself and others; to use creativity and ingenuity in developing, analyzing, and proposing solutions to management problems and training activities; and demonstrate your capacity to communicate orally and in writing through complex reports, policy guidance and presentations to diverse groups.


Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.

Additional information

* This announcement is for a temporary promotion only.
* This temporary promotion may be extended up to one year in 120 day increments without further competition or be made permanent. The temporary promotion may be terminated at any time during this period. Upon conclusion of the temporary promotion, you may return to your former office and position.

Relocation Expenses will not be paid.

Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least "Very Good" on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the VA letter or other required documentation as specified on the SF-15.

NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide .

This announcement may be used to fill like positions in other organizations within the National Science Foundation.

The Selected Candidate(s) may be subject to a background investigation.

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