ECF Case Administrator I or II

Washington, D.C
May 24, 2022
May 26, 2022
Full Time

The Office of the Clerk is seeking a highly qualified individual with excellent analytical and technical skills to serve as an ECF Case Administrator. The incumbent receives and processes new cases on appeal from the district court and administrative agencies and maintains the official record of case activity from opening to final disposition. The incumbent is also responsible for making summary entries on the docket and performing data quality control in the court's case management system. The incumbent may be trained to assist or back-up other positions within the office.

Major Duties

The incumbent reviews notices/petitions for timeliness and initial jurisdictional defects; identifies cases which require expedited consideration and notifies the appropriate personnel; reviews pleadings to ensure compliance with the court's rules; identifies cases for consolidation; accurately enters information into the automated case management system; prepares procedural orders; monitors briefing and other deadlines; and responds to inquiries from chambers, court staff, counsel, and the public. The incumbent ensures the integrity and quality of case-related databases.


Conditions of Employment

All positions in the Clerk's Office are "Excepted" appointments.

Employees are considered "At-Will" and will serve a one-year probationary period.

Emergency after-hours duty is required on a rotational basis with other employees (CL-25 only). Employees must adhere to the Code of Conduct.

Employees are subject to strict confidentiality requirements.

The successful candidate is subject to a background investigation and will be considered a provisional employee pending a favorable suitability determination.

Applicants must be United States citizens or eligible to work for the United States government.


Two years of general experience. General experience consists of progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Education beyond the high school level may be substituted for the required general experience. One academic year (30 semester or 45 quarter hours) equals one year of general experience.

A minimum of one year of specialized experience.

Specialized experience for this position is progressively responsible clerical or administrative experience which demonstrates the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of software and equipment for word processing, data entry, or report generation.

Experience in word processing, web-based environments, and data entry are required.

Knowledge and experience working with CM/ECF (Case Management/Electronic Case Filing) is highly desirable.

The successful applicant must have good organizational and time management skills, oral and written communication skills, and proofreading skills.

Good judgment and the ability to apply concepts to determine what action needs to be taken are essential.


High school graduate or the equivalent. A bachelor's degree is preferred.

Additional information

The United States Court of Appeals is an Equal Employment Opportunity employer. The successful applicant6will be subject to mandatory electronic transfer of funds for payment of net pay. The United States Courthouse is a smoke-free building.