VP of Finance & IT

Gilder Search Group
Baltimore, MD
May 21, 2022
May 24, 2022
Executive, Finance, IT
Full Time
Reports to CEO The Vice President of Finance and IT is an executive level position who oversees all IT, Data and financial matters for an organization. The VP of Finance and IT includes supervising the finance, accounting and IT departments and must be detail-oriented, efficient with process management and project management. With respect to finance, this individual is able to perform day-to-day accounting while being able to think strategically as it relates to budgets, strategic plans and more. With respect to IT, the individual must be be able to drive adoption of data-driven decision making and support efficient deployment of systems infrastructure across the organization. Daily activities include maintaining the organization's books and records as well as developing and generating financial reports required by colleagues and the thread Board of Vice Presidents for governance purposes. Annually, this person performs staffing and non-staffing budget forecasting, completes the annual audit and develops the fiscal year budget. Must have grant experience and non-profit accounting experience plus a strong knowledge of QuickBooks and a proven track record in managing finances in a rapid-growth, changing environment. This person will supervise a staff that handles volunteer & staff reimbursements, payables, purchasing while also helping being forward looking in developing forecast models based on business intelligence and market forces. Adeptness with Google Suite, Microsoft Office, Salesforce, Zenefits, Expensify, ADP, and be willing to adapt to new technologies and manage processes . Accounting and Financial Reporting Manage capital requests Work with CEO to Oversee the annual audit by independent auditing firm Create the annual expense and revenue budget and forecasts in collaboration with the CEO Prepare budget versus actual reports, including planned revenue vs. commitments and planned vs. actual spending Prepare internal and external financial reports, Thread Board materials, monthly financial analysis materials Develop and produce reports and records that are compliant with all state and federal requirements including 2 CFR Part 200 and OMB Circular A-133 Prepare internal and external financial reports, monthly financial analysis materials, and Board of Vice Presidents materials including P+L Statement, Cash Flow analysis, Budgeting, General Ledger review Manage the implementation of accounting tools (QuickBooks, salesforce, PayPal, Expensify, ADP, Zenefits.) Manage the IT and Data teams to deliver timely insights to the organization and leadership Lead coordination of the annual audit and tax filing including prepare all schedules for audit and ensure financial records are accurately prepared prior to the audit, Develop, implement and provide meaningful and flexible financial reporting and information to all relevant stakeholders Assist CEO in preparing long-term strategic plans and resource allocation processes Support grant development and reporting Develop and lead training for staff on policies, procedures and tools used in financial management Lead coordination of reviewing and updating accounting policies as needed Develop and maintain revenue reporting including conditional, restricted and unrestricted revenue streams Support Thread staff in interpreting and understanding budgets and financial reporting Effectively communicate financial operations and cycles to Thread staff Risk Management Understand and mitigate key elements of the organization's risk profile Monitor any legal issues involving the organization or affecting the industry Maintain appropriate insurance coverage Ensure the organization complies with all legal and regulatory requirements Ensure that record-keeping meets the requirements of auditors and government agencies Report risk issues to the audit committee of the Thread Board Maintain relations with external auditors and investigate their findings and recommendations Supervisory Responsibility Manage & coach the staff that handles day-to-day accounting and finance functions including AR, AP, deposits, reimbursements, credit card expenses & payroll. Manage & coach the staff that performs day-to-day accounting functions to assure up-to-date financial information and timely financial reporting on a month, quarterly and annual basis as well as periodic ad hoc reporting including general ledger, A/P, A/R, reconciliations, revenue, etc. Manage & coach the staff that processes expense reimbursements for both staff and volunteers Lead development of other ad hoc reports and projects on an as-needed basis Responsible succession planning and development of staff Qualifications/Skills Bachelor's degree in accounting, finance, business or related field strongly preferred; CPA required 5+ years experience in nonprofit accounting Experience managing funds according to OMB A-133 Project Management Process Management Grants reporting experience Strong knowledge of QuickBooks accounting software Ability to manage tasks, prioritize issues, execute work in an efficient and timely manner and track and manage multiple work streams at once Ability to work collaboratively Expert at Google Suite, Microsoft Office Experience with Salesforce, Zenefits, Expensify, ADP, and willing to adapt to new technologies and manage processes Willingness to adapt to new technologies Solid experience in reporting Experience in managing vendors and working with auditors Able to interact with staff at all levels including explaining financial concepts to non-finance staff Strong attention to detail and follow up skills Strong verbal and written communication skills Ability to handle sensitive and confidential information with discretion COVID Requirements "Effective September 20,2021 , Thread requires all new employees to be fully vaccinated against COVID-19 as a condition of employment, subject to reasonable accommodation. All offers of employment after [date] are contingent upon proof of COVID-19 vaccination as a part of the pre-employment process. If you are unable to be vaccinated due to medical or protected religious reasons, please reach out to Human Resources at HR@thread.org to submit an accommodation request." Diversity Statement We value a diverse workforce and an inclusive culture and encourage applications from all interested persons, including, but not limited to, people of color, persons with disabilities, and LGBTQ+ individuals ADA Accommodation Language Thread will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee, unless undue hardship or a direct threat would result from the accommodation. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@Thread.org Location: Hybrid More About Thread Our Mission Thread harnesses the power of relationships to create a new social fabric of diverse individuals deeply engaged with young people facing the most significant opportunity and achievement gaps. Our community is committed to ending social isolation and building a more equitable culture in which everyone thrives. Our Why Studies have shown that the defining difference between Rust Belt cities that struggled and those that were hotspots of rejuvenation was the structure of social networks. The Thread Community Model brings together a broad cross-section of our city by forming authentic, mutual, and enduring relationships and in turn provides a vehicle for sustained change. Thread believes that the power of relationships-the dynamic web of interconnectedness created when futures are woven together-can end the poverty of isolation and allow both youth and Baltimore to realize their full potential. Thread is weaving a new social fabric where everyone thrives and which is expanding to connect with even more students, volunteers, and collaborators. Thread currently serves 655 students and alumni with the support of more than 1200 volunteers and more than 1300 collaborators. We plan to continue to increase our annual and total enrollments until we meet our long-term goal of engaging 300 new students each year (5% of every high school freshman class across Baltimore City). This expansion and evolution requires that Thread be nimble and innovative, and leverage identified opportunities in a way that is congruent with our values and core competencies. Our How Team members at Thread are hard- and smart-working, collaborative, curious, passionate, gritty, strategic and resilient. We meet people where they are. We go all in with care, compassion, and empathy. We believe small acts make a big difference. We trust each other to be sincere, reliable and competent. The outcomes Thread has achieved are exemplary. However, the road to excellence is peppered with iterative learning. We make mistakes often and fail frequently, but we learn from our mistakes and continue to tenaciously try and try again. We are about building communities of responsibility and have high expectations of students, volunteers, collaborators, and staff. We believe that each human being has a purpose in life and have found that individuals living on purpose have discovered the intersection of their skills, passion, and what the world needs. The journey to find this intersection, one's dot, is often simultaneously exhilarating and difficult. Thread creates a safe and challenging space for all individuals in our community-students, volunteers, collaborators, and staff- to find their dot through deep reflection, honest feedback, and in-depth coaching.

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