Documentation Unit Lead

Employer
USAJobs
Location
Camp Springs, Maryland
Posted
May 21, 2022
Closes
May 26, 2022
Function
Administrative
Hours
Full Time
Duties

The Operation Allies Welcome (OAW), Unified Coordination Group (UCG) has been leading the whole-of-nation effort to welcome our Afghan allies and care for them while we help them resettle and integrate into communities across America. In this position, you will serve as the Documentation Unit Lead within the Planning Division at the UCG for Operation Allies Welcome. Typical assignments include:
  • Supervising planning specialist & administrative asst activities: managing others in writing information reports and documents, establishing work assignments, setting priorities for employees, and coaching/mentoring staff on processes to ensure accuracy in production
  • Creating reports, briefing books, and recording minutes.
  • Creating and maintaining an incident records management system to store accurate, up-to-date incident files for legal, analytical, and historical purposes.
  • Developing and maintaining incident documentation to include: incident chronology, incident timeline, situation report, etc.
  • Coordinating the distribution of planning products to internal and external stakeholders.
  • Monitoring Sharepoint to ensure data is preserved in accordance with record system and providing records management guidance to staff across the UCG
  • Supervising the transfer/archiving of records at the close of the event


Requirements

Conditions of Employment

  • Must be a current permanent Federal employee
  • Must have supervisory approval to apply to the Joint Duty Assignment. DHS 250-2 Application Form under "required documents" section.
  • Must NOT have any pending/outstanding disciplinary actions
  • Must have achieved a minimum of "meet expectations/proficiency" on latest performance appraisal/evaluation
  • Must be currently at the grade level of the detail. *No Temporary Promotion Opportunity*
  • The program does not apply to members of the Military service or contractors.


Qualifications

Qualifications required:
  • Understanding the legal and policy implementation guidelines for records management retention.
  • Utilizing electronic software to prepare correspondence, spreadsheets, reports and/or presentations; and
  • Creating and managing a records management system; and
  • Managing and/or overseeing the work of subordinates
  • Developing reports, managing shared drives, or posting electronic document files; and
  • Providing technical advice and guidance to leadership.
  • Please read the following important information to ensure we have everything we need to consider your application:
    It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this Joint Duty assignment opportunity announcement.

    Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Your application will be rated based on your resume.

    Please ensure EACH work history includes ALL of the following information:
  • Job Title (Include series and grade of Federal Job)
  • Duties (Be specific in describing your duties)
  • Name of Federal agency
  • Supervisor name, email, and phone number
  • Start and end dates including month and year (e.g. June 2007 to April 2008)


  • Education

    EDUCATIONAL SUBSTITUTION: There is no educational substitution for this position.

    Additional information

    **DHS does not offer any additional benefits beyond that which the Federal employee is already receiving.

    If the position requires a security clearance, employees must have a SECRET or TOP SECRET clearance to placement AND must maintain that level of clearance while performing in the position.

    Selected applicants for a JDA are requested to fulfill the items below during the JDA:
  • Complete the DHS Training Course 15 days prior to the arrival to the JDA.
  • Complete the DHS Joint Duty Assignment Progress Plan to include:
    • Phase 1: Establish assignment objectives within the first 30 days of the JDA.
    • Phase 2: Complete a self-assessment of the duties performed at the mid-point of the JDA.
    • Phase 3: Complete a final review within the last 30 days of the JDA.
  • Complete 12 hours of professional development using Skillsoft courses, videos, and books in conjunction with the established assignment objectives for the JDA.
  • Attend each of the DHS Joint Duty Program Director's quarterly webinars (1 hour per quarter).