Administrative Assistant Iii

Location
Fairfax, Virginia
Salary
$39,663.31 - $66,105.10 Annually
Posted
May 21, 2022
Closes
May 28, 2022
Ref
22-01531
Function
Administrative
Hours
Full Time
Job Announcement

Boards of Equalization (BOE) are quasi-judicial bodies completely independent of the Assessor’s Office, which hear property owner appeals regarding assessed valuations assigned to their property. Under general guidance of the BOE Chairman, provides highly responsible administrative support to 9 elected BOE members. Provides administrative services to the public, elected officials, attorneys, business representatives and other county agencies conducting business with the BOE. In accordance to §58.1 of the Code of Virginia, with guidance of Senior BOE Clerk, prepares all materials for BOE hearings, attends multiple meetings each week between July - January to include 2 evening meetings a week typically ending at 9:00 p.m. Typical duties include intake of all BOE appeals in accordance to the statutory deadline; review materials for completeness. Requests additional information as required. Ensures administrative support procedures comply with applicable state laws and county code provisions. Responsible for compiling materials, data entry, scanning, copying and preparing electronic agendas using Diligent Board Books. Provides information on the status of appeals. Composes correspondence and communicate with appellants, business representatives and attorneys in writing, over the phone and in person. Uploads information to Sharefile and sends information to appellant. Schedules meetings for the BOE hearings and reserves county meeting rooms. Swears in appellants for hearings; records hearings; tracks BOE motions and votes; prepares meeting minutes and annual reports. Maintains accurate and detailed records, files and data. Will assist other sections within the Records Management Branch during non-BOE times. Other duties as assigned.

Note: The assigned functional areas for this position are general administration, customer service, and/or records management.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
None.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.

Overtime is required during peak times throughout the year and leave will be limited during peak periods.

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

PREFERRED QUALIFICATIONS:
Knowledge of Microsoft Office Suite, specifically Word and Excel and experience in iasWorld. Excellent written and verbal communication skills, data entry accuracy and customer service experience. Experience handling telephone calls and working with numbers. Must be available to maintain regular and punctual attendance; ability to work a flexible schedule, which will include evenings and overtime as required. Excellent communication skills and ability to establish and maintain effective working relationships with BOE members, County officials, employees and the general public.

PHYSICAL REQUIREMENTS:
Work is generally sedentary in nature. However, incumbent may be required to do some walking, standing, bending, and carrying of items up to 25 pounds. Ability to set up/break down of meeting rooms. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview, may include practical exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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