Administrative Assistant Ii

Location
Fairfax, Virginia
Salary
$36,133.55 - $60,223.28 Annually
Posted
May 21, 2022
Closes
May 28, 2022
Ref
22-00387
Function
Administrative
Hours
Full Time
Job Announcement

This job announcement is being re-advertised. If you previously applied you do not need to reapply in order to be considered.

This is an exciting time to join Fairfax County Government as we shape racial and social equity policies in the county through the One Fairfax Policy. Using this framework, we intentionally consider equity when making policies or delivering programs and services. To learn more, we highly encourage you to watch the Becoming One Fairfax—An Introduction to Key Concepts video by clicking here and visit the One Fairfax webpage here.

ABOUT THIS POSITION: Under supervision of the Nutrition 3 Management Analyst II, performs technical, clerical, and support duties for Nutrition programs, and performs other duties as assigned to support the work of the Adult and Aging division. Manages a variety of administrative tasks between Nutrition Units and other programs as needed. Provides technical support by performing data entry and generating reports from appropriate databases. Enters Uniform Assessment Instruments and other information into databases. Maintains confidentiality. Interfaces with staff and community members as needed to support the accuracy of data entry and support to meet reporting requirements. Troubleshoots and reviews reports for discrepancies and accuracy. Reviews invoices for accuracy and reconciliation. Creates, maintains, and reconciles Power Point presentations, Word documents, Excel spreadsheets, surveys and other documents that support the work of the Adult & Aging division. Coordinates storage space, schedules and sets up virtual and physical meetings, as needed, orders office supplies, answers phone lines, staffs reception areas as requested, and fields calls to appropriate personnel. Along with other A&A administrative staff, provides fleet management services in coordination with Cross Division services.

Note: The assigned functional areas of the position are general administrative support, data entry, office management, event management, and the experience working with a variety of information and database (software) systems.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of a variety of standard office procedures;
Knowledge of specific unit terminology;
Knowledge of work done in related departments.
Communication
Ability to read and comprehend relevant documents.
Information Abilities
Ability to process and integrate simple data.
Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external
and internal contacts.
Purchasing and Accounting
Ability to perform inquiries in Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems.
Word Processing/Typing
Basic skills in the use of Microsoft Word.
PC Skills
Basic skills in the use of applicable Microsoft software.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
Valid driver's license.

PREFERRED QUALIFICATIONS:
  • 4 year / bachelor's degree (preferred)
  • Experience using human services database applications, such as Harmony
  • Experience using computer and software programs, proficiency with Microsoft Excel and Microsoft Office Suite applications.
  • Attention to detail
  • Ability to handle multiple and changing tasks
  • Ability to enter data accurately and efficiently
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check, a driving record check, and a Child Protective Services check.

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

PHYSICAL REQUIREMENTS:
  • Job requires walking, standing, sitting (for long periods of time), kneeling, reaching, bending; uses hands to grasp, handle, or feel.
  • Visual acuity is required to read data on a computer monitor; ability to operate keyboard driven equipment and computer.
  • Position frequently communicates and must be able to exchange accurate information with others verbally and in writing.
  • Employee may be required to lift or carry up to 25 lbs. occasionally.
  • Generally, works in an office environment yet may occasionally be required to perform job duties outside of the typical office setting.
  • All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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