Program Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
May 20, 2022
Closes
May 25, 2022
Function
Program Manager
Hours
Full Time
Duties

Applies analytical and evaluative techniques to identify, consider resolve programmatic transit, travel, and leave administration issues of a procedural and factual nature. With the supervisor's guidance, performs and monitors established program management requirements for an organization with few subdivisions or functions, an organization with well-established requirements, or for an organization with more dynamic operational requirements but performed with the supervisor's review and involvement.

Uses knowledge of administrative regulations and operating procedures plus skills in fact-finding and investigative techniques to gather clear-cut factual evidence of compliance with regulation. This includes applying regulations in maintaining various systems such as Government Travel Systems, Financial, Human Capital, and Time & Attendance Systems and other staff requirements.

Drafts correspondence, recommendations, reports, and memoranda related to Library Collections and Services Group (LCSG) management and programmatic issues. Provides advice and guidance to managers and employees on routine questions and situations related to the Financial Management Directorate (FMD) services provided. Assists in performing liaison tasks to support human resource activities of a routine nature such as answering questions concerning established policies and procedures regarding time and attendance, leave audits, transit, travel, etc. Monitors adherence to directives concerning flextime, leave, time and attendance reporting, transit, travel, etc. Assists in the resolution of routine program issues or problems.

Identifies and assists in performing liaison tasks to support financial operational activities of a routine nature, such as answering routine questions affiliated with a particular leave administration, transit and travel. Independently resolves specific request from supervisors and/or employees. Requests typically are for an immediate problem for which one or more solutions are readily apparent. Under the guidance on senior staff, serves as a liaison for LCSG with the Human Capital Directorate (HCD) and Financial Services Directorate (FSD). Provides assistance to LCSG managers in financial operations activities such as coordinating e-staff requests and tracking their status to ensure that employees are on board by the projected date, reorganizations, awards, any related financial administrative requests.

Makes small purchases with government purchase card. Knowledge of LOC policies on purchasing card rules and regulations. Reviews, evaluates, and resolves problems or issues with widespread impact on the organization's small procurements using thorough current knowledge of the Library of Congress small purchasing procedures, regulations and directives, advises managers on procurement matters. Reviews and approves for adequacy, appropriateness, procedural requirements and compliance with agency and appropriate federal regulations, all procurement regulations, all procurement actions. Prepares procurement documentation as appropriate.

Requirements

Conditions of Employment



Conditions of Employment

At present, the Library of Congress will not enforce an earlier policy to require all employees be vaccinated against COVID-19. However, employees are required to certify their vaccination status, which is used to plan and implement workplace safety protocols, such as those related to mask-wearing, physical distancing, testing, travel, and quarantine. Upon request, new hires may be required to show proof of vaccination to the Health Services Division. Library employees who are not vaccinated may be required to undergo testing for COVID-19 every seven days.

Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to provide program management support.**

Ability to use computer systems and software applications.**

Ability to identify and analyze organizational and operational problems and develop solutions.

Ability to communicate in writing.

Ability to communicate effectively other than in writing.

Education

This job does not have an education qualification requirement.

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

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