ASSISTANT STATE OFFICE LIAISON

NATURE OF WORK

This is responsible professional work assisting the State Office Liaison with negotiating commercial and federal leases to open, close, relocate, expand, reduce and maintain Senators’ home state offices. The work includes coordinating General Services Administration personnel who provide office space, furniture, furnishings and space alterations for the home state offices. Work is performed under the general direction of the State Office Liaison.

EXAMPLES OF WORK

(This list is not absolute or restrictive, but indicates approximate duties and responsibilities which may be redefined pursuant to operational needs.)

● Provides assistance to Senators and their staffs in the acquisition and negotiation of leases for commercial and federal office space, and mobile offices, in the home state.

● Investigates issues and resolves conflicts regarding lease discrepancies, rent and/or capital improvement increases and payment status in home state offices.

● Monitors and maintains lease databases for all home state offices.

● Assists with allowances, purchase orders, and requisitions related to home state office expenses.

● Assists with the oversight and mana gement of the General Services Administration (GSA) Congressional Program; provides notification to GSA and SAA Departments on openings and closings of home state offices; and assists with the provision of office space, furniture, furnishings and space alterations to the home state offices by GSA.

● Reviews, audits, and processes GSA federal invoices and monthly commercial and mobile office rental payments; coordinates GSA work orders for SAA signature.

● Conducts annual survey of employer-provided parking space cost to assure compliance with the Energy Policy Act.

● Generates information and reports for budget planning purposes.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in an office environment requiring no exceptional physical demands.

MINIMUM QUALIFICATIONS

Work requires a Bachelor's Degree in business administration or a related field, and three to five years of progressively responsible professional experience related to real estate, leasing or equipping offices; or any equivalent combination of education and experience that provides the following knowledge, skills and abilities:

● Comprehensive working knowledge of Senate rules and regulations related to home state offices.

● Knowledge of real estate, office leasing and office equipment.

● Ability to assist in negotiating leases and contracts.

● Ability to utilize strong interpersonal and customer service skills when interacting with Senators, Senate staff, landlords, attorneys and GSA personnel.

● Ability to communicate effectively, both orally and in writing.

LICENSES, CERTIFICATION AND OTHER REQUIREMENTS

None.

Apply at:  https://sen.gov/2V15