Records Management Officer

McLean, Virginia
May 14, 2022
May 20, 2022
Full Time

Major Duties and Responsibilities (MDRs)

The Information Management Office (IMO), aligned under the COO, is responsible for the timely and accurate management of sensitive information produced and utilized by the ODNI. This includes synchronizing policy, plans, procedures, and cross-functional issues. The core functions of IMO include classification and declassification management (including prepublication), information review and release, and Federal Records Management.

The selected candidate's primary portfolio will be to support the Chief, RMG in implementing the ODNI's Records Management Program.

In this capacity, the selected candidate will:

Implement programs, policies, and procedures that result in the effective sharing of information across the Government while protecting Intelligence and Law Enforcement sources and methods, operational equities, and U.S. persons' privacy.

Support implementation of key records management initiatives, including a CAPSTONE approach to email management, digitizing ODNI's legacy hard-copy records, launching an Electronic Records Management System, and establishing a consolidated records control schedule.

Relay guidance to ODNI components on how to capture, organize, and dispose of records, regardless of media type, and ensure consistent, standardized guidance on records best practices.

Evaluate sensitive intelligence and information technology systems in terms of records equities, to ensure records controls are incorporated if applicable, and improve records retrieval and preservation processes.

Review and assist in efforts to identify and evaluate the potential impact of obstacles to information flow across the Intelligence Community (IC) and work with policy analysts and IC partners to develop and implement policy and process improvements.

Support various records and information management focused committees and working groups, both within the IC and with NARA or other Federal agencies.


Conditions of Employment

Desired Requirements

At least two years of Federal Records Management experience.


Position Information

This is an opportunity for:
  • An internal or external candidate to fill a GS-13 cadre position.
  • A Federal Government employee to serve on a two-year reimbursable detail assignment in the ODNI. The detail assignment may be extended an additional year if all parties agree.
Who May Apply

Current GS employees at the same grade as the advertised position grade may apply.
Former members of the Peace Corps may be considered for ODNI employment only if five full years have elapsed since separation from the Peace Corps.
  • For a cadre assignment:
    • Current ODNI permanent cadre.
    • Current Federal Government employees. (Current GS employees at the same grade as the advertised position grade may apply.)
    • Candidates outside the Federal Government.
    • Current ODNI Staff Reserve employees. (A staff reserve employee who currently occupies this position may not apply.)
  • For a detailee assignment:
    • Current Federal Government employees. (Current GS employees at the same grade as the advertised position grade may apply.)
Salary Determination
  • The ODNI uses a rank-in-person system in which rank is attached to the individual. A selected ODNI candidate or other Federal Government candidate will be assigned to the position at the employee's current GS grade and salary.
  • A current Federal Government employee, selected for a detail, will be assigned to the position at his or her current grade and salary.
  • For a selected non-Federal Government candidate, salary will be established within the salary range listed above, based on education and experience.
Component Mission

The Office of the Director of National Intelligence (ODNI) Chief Operating Officer (COO) has the responsibility for advising the Director of National Intelligence (DNI) and administering the DNI's vision and direction to the ODNI enterprise. This includes synchronizing policy, plans, procedures, and cross-functional issues. The COO is responsible for integrating the ODNI staff to execute all missions and tasks designated by the DNI and the Principal Deputy Director of National Intelligence (PDDNI), and for overseeing the internal management of the ODNI.

The COO oversees all ODNI business operations, including such areas as human resources, diversity & inclusion, finance and budget, information technology, security, facilities, and information management. The COO is also responsible for ODNI's emergency planning.

Mandatory Requirements

Thorough knowledge of the mission, charter, roles, and responsibilities of the ODNI, IC, and U.S. Government agencies, and how these organizations can effectively cooperate in implementing information sharing plans and programs.

Working knowledge of information sharing policies, procedures, and technologies, to include familiarity with NARA's records control schedules.

Familiarity with Federal records directives and records reporting requirements to NARA.

Working knowledge of the archiving and retirement process for paper records.

Ability to effectively diagnose, isolate, and expediently resolve complex problems pertaining to information and records, and to apply an understanding of file plan structures for electronic records.

Ability to identify emerging information and records management trends and issues, as well as the ability to assess the influence of these trends on U.S. Government programs.

Ability to communicate clearly, both in-person, virtually, and in written documents and email, policies, plans, and programs related to improving information sharing across the U.S. Government.

Excellent organizational, managerial, and leadership skills including the ability to manage the professional development of employees, and adequately task contractors.

Excellent communication and interpersonal skills, including the ability to brief senior leadership and communicate effectively at all staff levels, both internal and external to the organization.

Proven critical thinking skills and the ability to prepare finished assessments and other written products with an emphasis on strategic planning, clear organization, and concise and logical presentation.

Demonstrated ability to make sound decisions in a fast-paced environment.


Education: Bachelor's degree or equivalent experience as determined by mission specialty area.

Certifications/ Licenses: NARA Certificate of Federal Records Management, or equivalent completion of NARA training modules; ARMA Essentials of Records and Information Management (RIM) Certificate

Additional information

The ODNI is an equal opportunity employer and abides by applicable employment laws and regulations.

COVID-19 Vaccination Requirement: To ensure compliance with an applicable nationwide preliminary injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the federal government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for federal employees. Therefore, to the extent a federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply.

Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine

REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: The ODNI provides reasonable accommodations to otherwise qualified applicants with disabilities. IF YOU NEED A REASONABLE ACCOMMODATION for any part of the application and hiring process, please notify the Intelligence Community Equal Employment Opportunity and Diversity Office Representative by classified email at and, by unclassified email at, by telephone at 703-275-3900 or by FAX at 703-275-1217 . Your request for reasonable accommodation will be addressed on a case-by-case basis. PLEASE DO NOT SUBMIT YOUR APPLICATION TO THE EEOD EMAIL ADDRESS. THIS EMAIL IS FOR REASONABLE ACCOMMODATION REQUESTS ONLY. PLEASE SUBMIT YOUR APPLICATION VIA THE EMAIL ADDRESS PROVIDED IN THE 'HOW TO APPLY' SECTION .

JOB INTERVIEW TRAVEL: Candidates from outside the Washington, D.C., area may be selected for a telephone, teleconference, or in-person interview. If selected for an in-person interview, the ODNI hiring office will pay for travel by commercial carrier (economy class) or reimburse for privately owned vehicle (POV) mileage. If applicable, the candidate also will be reimbursed at a flat rate for commercial lodging and per diem.

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